Director Executive Assistant

Seal Incorporated; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

A reputable company is seeking a Director Executive Assistant to manage executive schedules, prepare correspondence, and coordinate events. The ideal candidate should have a diploma in business administration or finance, and at least 3 years of experience in a similar role. Fluency in English and Chinese is essential as the role involves interactions with Mandarin-speaking clients. Strong organizational and communication skills are required for success in this position.

Qualifications

• At least 3 years of experience as an executive assistant or in a related position.
• Discretion and trustworthiness are essential.
• Ability to travel for business trips when required.

Responsibilities

• Manage and maintain executive schedules, including appointments and meetings.
• Prepare official correspondence, memorandum, and meeting materials.
• Coordinate events and speaking engagements.

Skills

Fluency in English

Fluency in Chinese

Strong interpersonal skills

Active listening

Good communication skills

Proactive approach to problem-solving

Ability to multitask

Education

Diploma/Certificate in business administration, finance, or related field

Tools

Microsoft Office Suite

Job description

Director Executive Assistant and Personal Assistant

Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.

Prepare official correspondence, memorandum, agenda, minutes of meeting, external letters, including preparation for meeting materials and facilities.

Coordinate events and speaking engagements;

Maintaining high confidentiality in all dealings with sensitive information and correspondence;

Handling urgent matters, quickly managing unforeseen situations, and ensuring the director is informed and prepared to make decisions;

Act as a liaison between internal/external stakeholders. Serving as a point of contact forclients, partners, and other essential contacts;

Building relationships by establishing rapport with key individuals on behalf of the director ;

To ensure that the recording of information is effectively recorded within the company’s filing system

Handling any ad-hoc assignment as and when required by the director.

Requirements:-

Candidate must possess at least a Diploma/Certificate in business administration, finance, or a related field;

At least 3 years of experience as an executive assistant or in a related position;

Fluency in English and Chinese (both written and spoken) is essential as the role requires candidate to interact with Mandarin-speaking customers;

Strong interpersonal skills;

Discretion and trustworthiness;

Active listening and good communication skills;

Proactive approach to problem-solving;

Ability to multitask;

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint);

Strong time-management and organization skills;

Able to travel for business trips when required.

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