Compliance Officer cum Document Controller

MEP Enviro Technology Sdn Bhd; Seberang Perai; On-site; MYR 48,000 - 60,000; Full time

Job summary

An environmental technology company in Penang is looking for a Compliance Officer Cum Document Controller. The role involves managing legal compliance activities, ensuring certification readiness, and controlling full documentation. Ideal candidates should have at least a Diploma and 2-4 years of experience in compliance or document control with strong organizational skills. The company offers a robust benefits package including medical insurance, annual bonuses, and training provisions.

Benefits

Annual Leave

Medical Insurance

Training Provided

Performance Bonus

Overtime Pay

Qualifications

• At least a Diploma in Business Administration, Compliance, or equivalent.
• 2-4 years of experience in compliance, QA/QC documentation, or document control.
• Familiarity with ISO 9001/14001/45001 systems.

Responsibilities

• Maintain compliance KPIs and update compliance dashboard.
• Record and follow up on audit and inspection findings.
• Ensure timely updates for ISO and regulatory readiness.

Skills

Organizational skills

Documentation accuracy

Proficient in English

Proficient in Bahasa Malaysia

Attention to detail

Education

Diploma in Business Administration or related field

Job description

Compliance Officer Cum Document Controller

At least a Diploma in Business Administration, Compliance, Quality Management, EHS, or equivalent.

2-4 years of experience in compliance, QA/QC documentation, or document control.

Familiarity with ISO 9001/14001/45001 systems and DOE/DOSH regulatory processes.

Strong organizational, tracking, and record-management skills.

Proficient in English and Bahasa Malaysia; Chinese is an advantage.

High integrity and ability to manage confidential records.

Strong attention to detail and accuracy in documentation.

Job Requirements

• At least a Diploma in Business Administration, Compliance, Quality Management, EHS, or equivalent.
• 2-4 years of experience in compliance, QA/QC documentation, or document control.
• Familiarity with ISO 9001/14001/45001 systems and DOE/DOSH regulatory processes.
• Strong organizational, tracking, and record-management skills.
• Proficient in English and Bahasa Malaysia; Chinese is an advantage.
• High integrity and ability to manage confidential records.
• Strong attention to detail and accuracy in documentation.

Overview

The Compliance Officer/Document Controller is responsible for managing legal compliance activities, certification readiness, audit coordination, and full documentation control. This role ensures strict version control, documentation accuracy, certification tracking, and timely updates to support ISO, DOE/DOSH, TAPA, RBA, and internal audit requirements.

Responsibilities

• Maintain compliance KPIs (audit scores, inspection performance, license/certification renewals).
• Update and maintain the compliance dashboard for management review.
• Record, track, and follow up on all audit and inspection findings.
• Support communication of regulatory updates and compliance notices.
• Maintain version control for compliance documentation, manuals, and SOPs.
• Archive certifications, licenses, DOE/DOSH reports, and inspection records.
• Ensure timely updates for ISO, DOE/DOSH, TAPA, RBA, and customer audit readiness.
• Control issuance, withdrawal, and distribution of controlled documents.
• Ensure all departments use the latest approved documents.
• Support ISO documentation formatting, compilation, and submission.
• Assist during internal/external audits and prepare document evidence.

Authority

• Control issuance and review of compliance documents.
• Request document updates from process owners for audit readiness.
• Escalate critical compliance risks or document issues to the Manager.
• Verify and approve document distribution lists and version status.

Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• SOCSO
• EPF
• EIS
• Medical Insurance
• Training Provided
• Allowance Provided
• Overtime Pay
• Performance Bonus
• Annual Bonus