Compliance & Administrative Executive

Topmix Resources; Johor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A compliance-focused organization in Johor is seeking a responsible and detail-oriented Compliance & Administrative Executive. This role will support compliance governance and ISO documentation control across HQ and branches. Responsibilities include monitoring administrative activities, coordinating compliance communication, and preparing compliance summaries. Candidates should hold at least a Diploma in Business Administration and have a minimum of 2 years of relevant experience. Strong organizational skills and attention to detail are essential.

Qualifications

• Minimum 2 years working experience in compliance, safety coordination, or ISO documentation.
• High attention to detail and accuracy required.
• Ability to manage multiple priorities under tight deadlines.

Responsibilities

• Monitor day-to-day compliance and administrative activities.
• Coordinate communication between HQ and branches regarding compliance.
• Act as ISO Document Controller and maintain document control.
• Maintain a centralized repository for QMS and compliance documents.
• Prepare monthly compliance summaries and safety dashboards.

Skills

Attention to detail

Organizational skills

Ability to manage multiple priorities

Strong follow-up discipline

Education

Diploma in Business Administration

Certifications in ISO, Safety & Health

Job description

We are looking for a responsible and detail-oriented Compliance & Administrative Executive to support the organization in maintaining statutory, safety, and ISO-related compliance across HQ and branches. This role serves as a central coordination point for compliance governance, ISO documentation control, safety coordination, and administrative support to ensure adherence to established standards and company procedures.

Job Responsibilities

• Monitor and coordinate day-to-day administrative, governance, sustainability, and risk-related activities across HQ and branches in accordance with company procedures.
• Coordinate communication between HQ and branches on administrative and compliance matters, maintain proper records, and support audits, inspections, and compliance activities.
• Act as ISO Document Controller, responsible for maintaining SOPs, Work Instructions (WI), policies, templates, and document version control, including document approval workflows and updates to branches.
• Maintain a centralized repository for all QMS and compliance documents, track branch readiness for ISO audits, monitor non-conformities and CAPA/CAPAR progress, and ensure documentation is complete and audit-ready.
• Liaise with HQ and branches on statutory, governance, safety, and compliance matters, including tracking certificate and service renewals (e.g., DOSH, JKKP, equipment certifications).
• Consolidate safety and incident reports, monitor action-plan closures, and follow up with responsible parties.
• Maintain group compliance trackers, highlight compliance gaps to management, and support coordination for safety inspections, committee meetings, and audit preparation.
• Prepare monthly compliance summaries, ISO document trackers, and safety dashboards to support audits and management review.

Job Requirements

• Minimum Diploma in Business Administration, Management, Compliance, Occupational Safety & Health, or related field. (Additional certifications in ISO, Safety & Health will be an added advantage.)
• Minimum 2 years working experience in compliance, safety coordination, ISO documentation, or similar roles.
• High attention to detail, accuracy, and strong follow-up discipline.
• Organized, structured, and able to manage multiple priorities with tight deadlines.