Compensation & Benefits, and Administration Manager (Payroll Manager)

Jobstreet Malaysia; Kuala Lumpur; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading HR services provider is seeking a Compensation & Benefits, and Administration Manager to oversee full-cycle payroll processing and ensure compliance with Malaysian statutory requirements. The ideal candidate will manage employee benefits and insurance while leading a team for effective operations. This role plays a crucial part in maintaining accurate payroll records and supporting HR processes, driving efficiency through system improvements and team guidance. The position demands a strong educational background and extensive payroll expertise.

Qualifications

• Strong knowledge of payroll systems and practices.
• Familiarity with Malaysian statutory regulations.
• Proven experience in managing benefits and insurance.
• Ability to lead and train teams effectively.
• Analytical skills for data management and reporting.

Responsibilities

• Lead full-cycle monthly payroll processing for all employees.
• Ensure compliance with Malaysian statutory requirements.
• Administer employee insurance and medical benefits.
• Maintain accurate payroll records and databases.
• Oversee office administration and vendor management.
• Coordinate with HR and Finance for data inputs.
• Identify opportunities for process improvement and automation.

Skills

Payroll processing

Statutory compliance

Benefits administration

HR data management

Team leadership

Office administration

System improvement

Education

Bachelor's degree in HR, Finance, or related field

Job description

Compensation & Benefits, and Administration Manager (Payroll Manager)

Lead full-cycle monthly payroll processing for all employees, including fixed pay, allowances, overtime, incentives, and deductions.

Validate payroll inputs and approvals for new hires, transfers, promotions, and terminations.

Review payroll calculations, reconciliation, and variance reports prior to submission.

Ensure timely payroll closure and salary disbursement.

Statutory Compliance & Reporting

Ensure compliance with Malaysian statutory requirements (EPF, SOCSO, EIS, PCB, HRDF & PTPTN).

Oversee statutory submissions, reporting, payments, and documentation.

Prepare audit documentation, payroll records, and statutory reports.

Stay updated with regulatory changes and ensure internal compliance.

Benefits Administration

Administer employee insurance, medical benefits, claims, and allowances.

Manage renewals, policy updates, and claims coordination with insurance providers.

Handle employee queries related to benefits and eligibility.

Track costs and usage to support budgeting and renewal decisions.

HR Data & Reporting

Maintain accurate employee payroll records, databases, and documentation.

Prepare monthly payroll reports, costing, and headcount data for management and finance.

Support annual processes including EA forms, bonus updates, and annual pay changes.

Responsible for expatriates’ employment pass application, renewal, and cancellation.

Administration & Office Operations

Oversee office administration including supplies, vendor management, and procurement.

Manage service contracts, vendor evaluations, and cost control initiatives.

Ensure a safe, efficient, and compliant workplace environment.

Support office relocation, renovation, and space planning when required.

Team Leadership & Stakeholder Management

Lead and supervise payroll and admin team members, ensuring accuracy, compliance, and timely delivery.

Coordinate with HR, Finance, and department heads for data inputs, approvals, and reporting needs.

Provide guidance, training, and performance feedback to team members.

System & Process Improvement

Lead or support payroll system enhancements, upgrades, and user acceptance testing.

Review and improve SOPs, workflows, and controls to enhance efficiency.

Identify opportunities for automation and digitization of manual processes.

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