Centralize Admin Executive

Hitachi; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading technology company in Kuala Lumpur is seeking an experienced Sales Administrator to manage sales orders, customer inquiries, and provide administrative support. Candidates should possess a Diploma or Bachelor's Degree, proficiency in Microsoft Office, and over 5 years of experience in a sales admin role. Familiarity with ERP systems like SAP or Oracle is a plus. This role emphasizes attention to detail and the ability to work in a fast-paced environment, ensuring efficient operations and customer satisfaction.

Qualifications

• More than 5 years' experience in sales admin role, familiar with order processing and invoicing process.
• Ability to prioritize, multi-task, and work in a fast-paced environment.
• Detail-oriented and well organized.

Responsibilities

• Handling and generating sales orders and preparing sales invoices.
• Liaison with external service providers to ensure smooth operations.
• Provide general office administrative and corporate affairs support.
• Collaborate with departments to standardize and simplify internal processes.

Skills

Proficiency of Microsoft Office

Experience in using Enterprise System

Detail-oriented

Pro-active team player

Education

Diploma / Bachelor’s Degree in any field of study

Tools

SAP

Oracle

Workday

Job description

Responsibilities

• Handling and generating sales order, preparing sales invoices and purchase orders, not limited to but including vendor registration and generating sales related reports.
• Liaison with external service providers – suppliers, warehouse, transporters to ensure smooth operation and timely deliveries by complying with the Company’s standard operational procedures
• Attending to customers’ requests or enquiries and filing of documents.
• Provide general office administrative and corporate affairs support including but not limited to corporate communication and events, group purchasing initiatives, office services, facilities and infrastructure and office tenancy and related matters. To ensure all corporate and admin services are operating smoothly and any issues are resolved on a timely basis.
• Collaborate with all departments to standardize and simplify all internal processes and systems. Organize and maintain digital records systematically to ensure easy reference and tracking.
• Maintaining non-trade vendors and group companies contact database, corporate files and contracts. Any update should be reflected to ensure information is accurate at all times.
• Attend to all customer enquiries and forward to relevant Hitachi Group for further actions.
• Other ad hoc works as assigned from time to time.

Requirements

• Diploma / Bachelor’s Degree in any field of study.
• Proficiency of Microsoft Office (Word, Excel, Powerpoint and Outlook)
• Experience in using Enterprise System (SAP, Oracle, Workday, etc.)
• Pro‑active and enthusiastic team player
• Must be detail‑oriented and well organized.
• More than 5 years' experience in sales admin role and familiar with order processing and invoicing process, preferably in an IT software environment but not mandatory.
• Must have the ability to prioritize, multi‑task and to work in a fast‑paced environment.