ASST HR & ADMIN MANAGER

Jobstreet Malaysia; Kulai; On-site; MYR 70,000 - 90,000; Full time

Job summary

A leading HR firm in Malaysia is seeking an Assistant HR & Admin Manager to manage various Human Resources and Administrative functions. The role involves leading recruitment activities, ensuring payroll accuracy, and maintaining compliance with labor laws. The ideal candidate should have 5-8 years of relevant HR experience and a Bachelor's degree. The company offers a competitive salary, training opportunities, and a supportive work environment.

Benefits

Competitive salary package

Training and career development opportunities

Supportive, collaborative working environment

Qualifications

• Minimum 5–8 years of relevant HR experience, preferably with managerial or supervisory exposure.
• Hands-on experience in recruitment, payroll, and compliance is essential.
• Strong knowledge of Malaysian labour laws and HR best practices.

Responsibilities

• Act as a key point of contact for employee relations.
• Lead end-to-end recruitment activities.
• Manage compensation and benefits administration.
• Ensure compliance with Malaysian labour laws.

Skills

Human Resources Management

Employee Relations

Recruitment

Payroll Management

Compliance with Malaysian Laws

Communication Skills

Analytical Skills

Problem Solving

Education

Bachelor’s Degree in Human Resources, Business Administration, or related field

Tools

HRIS

Payroll Systems

Microsoft Office

Job description

The Assistant HR & Admin Manager will be assisting HR & Admin Manager for managing the full spectrum of Human Resources and Administrative functions to support business objectives.

Key Responsibilities

Human Resources

Act as a key point of contact for employee relations, ensuring a positive, inclusive, and legally compliant workplace.

Lead end-to-end recruitment activities including manpower planning, job postings, interviews, selection, and onboarding.

Assist in performance management processes such as goal setting, appraisals, confirmation reviews, and coaching.

Implement training and development programs to enhance employee capabilities and leadership readiness.

Manage compensation, benefits, insurance, and incentive administration in alignment with company policies and market practices.

Ensure compliance with Malaysian labour laws and internal HR policies; review and update HR SOPs and documentation as required.

Handle employee grievances, disciplinary actions, termination processes, and exit interviews professionally and confidentially.

Maintain accurate organizational charts, job descriptions, and HR databases.

Payroll & Compliance

Ensure accurate and timely payroll processing, including statutory submissions.

Coordinate in headcount planning, HR budgeting, and cost optimization.

Ensure timely renewal of employee insurance and compliance with statutory requirements.

Oversee foreign workers and expatriates, including work permits, passport renewals, repatriation, and liaison with relevant government authorities.

Administration

Provide administrative support to senior management, including meeting coordination and confidential documentation.

Ensure workplace safety and health compliance.

Maintain organized and secure filing systems for HR and administrative records.

Reporting & Analytics

Prepare monthly HR reports covering headcount, recruitment, turnover, payroll, compliance, and HR metrics.

Additional Responsibilities

Support and lead special HR projects and initiatives as assigned.

Drive employee engagement, wellness programs, and team-building activities to strengthen company culture.

Perform other duties as assigned by management.

Qualifications & Requirements

Education:

Diploma / Advanced Diploma / Bachelor’s Degree in Human Resources, Business Administration, or related field.

Experience:

Minimum 5–8 years of relevant HR experience, preferably with managerial or supervisory exposure.

Hands‑on experience in recruitment, payroll, compensation & benefits, compliance, and administration is essential.

Strong knowledge of Malaysian labour laws and HR best practices.

Experience with HRIS, payroll systems, and Microsoft Office.

Strong interpersonal and communication skills.

High attention to detail, analytical mindset, and ability to manage multiple priorities.

Proven leadership, problem‑solving, and stakeholder management abilities.

What We Offer

Competitive salary package

Training and career development opportunities

Supportive, collaborative, and professional working environment