Assistant PA to CEO

SPCI HELM; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prominent company in Selangor is seeking a highly organized individual to assist in managing the CEO’s daily activities, communications, and travel. This role provides valuable exposure to senior-level coordination and business operations. Fresh graduates are welcome to apply, while candidates with previous executive or administrative experience will have an advantage. You will manage schedules, prepare correspondence, and maintain confidentiality while supporting the Head of CEO Office. Join a supportive environment with opportunities for career growth.

Benefits

Hands-on exposure to senior decision-making

Supportive environment

Dynamic executive office

Qualifications

• Fresh graduates encouraged to apply; training provided.
• Prior experience in executive or administrative support preferred.
• Excellent command of English and Bahasa Malaysia.

Responsibilities

• Manage the CEO’s calendar and appointments.
• Prepare correspondence, emails, and meeting materials.
• Assist in meeting coordination and track follow-up actions.

Skills

Time management

Communication skills

Organization

Discretion

Proficiency in Microsoft Office

Education

Diploma or Degree in any discipline

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Digital collaboration tools (Teams, Zoom)

Job description

The successful candidate will assist in managing the CEO’s daily activities, meetings, communications, travel, and expense claims, ensuring the CEO’s time and priorities are handled efficiently. This role reports to the Head of CEO Office and offers valuable exposure to senior-level coordination and business operations.

Fresh graduates are encouraged to apply, while candidates with prior experience in executive or administrative support roles will have an added advantage.

Key Responsibilities

• Manage the CEO’s calendar, appointments, and travel schedules.
• Prepare and handle correspondence, emails, meeting materials, and documents.
• Assist in meeting coordination, including scheduling, preparing agendas, taking minutes, and tracking follow-up actions.
• Liaise professionally with internal departments and external stakeholders.
• Organize travel logistics, including flight bookings, accommodation, and itinerary planning.
• Prepare, verify, and submit expense claims and reimbursements on behalf of the CEO.
• Maintain confidentiality in handling sensitive and high-level information.
• Support the Head of CEO Office in executive coordination and administrative matters.
• Assist in event planning, company functions, and official visits when required.
• Perform other ad hoc duties as assigned.

Qualifications & Requirements

• Diploma or Degree in any discipline.
• Fresh graduates are encouraged to apply; training will be provided.
• Prior experience in executive or administrative support will be an advantage.
• Excellent command of English and Bahasa Malaysia (Mandarin proficiency is an advantage).
• Strong organization, time management, and communication skills.
• High level of professionalism, discretion, and interpersonal maturity.
• Willing to travel locally and occasionally overseas when required.
• Able to work independently, handle multiple priorities, and meet deadlines.
• Able to work efficiently in a dynamic and fast-paced environment, demonstrating flexibility and adaptability to changing priorities.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (Teams, Zoom, etc.).

Why Join Us

• Be part of a dynamic and professional executive office supporting the CEO.
• Opportunity to gain hands‑on exposure to senior‑level decision‑making and corporate operations.
• Supportive environment with guidance from the Head of CEO Office.