Assistant Manager - Finance & Accounts

Upscale Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A hospitality company in Kuala Lumpur is seeking an Assistant Manager Finance to ensure effective financial operations. The role includes preparing financial reports, managing accounts payable and receivable, overseeing cash flow, and ensuring compliance with accounting procedures. The ideal candidate should have a degree in Accounting or Finance and 3-6 years of relevant experience, preferably in the hospitality industry. Strong analytical and communication skills are essential, along with familiarity with various accounting systems and methodologies.

Qualifications

• 3-6 years of accounting or finance experience, preferably in the hotel/hospitality industry.
• Familiar with PMS, POS, and accounting systems.
• Strong communication skills and ability to work with cross-functional teams.

Responsibilities

• Assist in preparing monthly financial statements and management reports.
• Oversee AP/AR processes and verify supplier invoices.
• Monitor daily cash flow and assist in cash requirements forecasting.
• Work with F&B and Operations on cost monitoring and audits.
• Maintain strong internal control procedures.
• Assist in preparing annual budgets and periodic forecasts.
• Support accurate data entry into PMS and POS systems.
• Supervise junior finance staff and guide on best practices.

Skills

Analytical skills

Attention to detail

Communication skills

Team leadership

Education

Degree/Diploma in Accounting or Finance

Tools

Opera

IDS

SUN System

MYOB

SAP

Job description

Job Description: Assistant Manager Finance / Accounts (Hotel Industry)

Department: Finance / Accounts

Industry: Hospitality / Hotel Operations

Role Summary

Supports the Finance Manager in overseeing the hotels financial operations, ensuring accurate reporting, proper controls, compliance, and smooth day‑to‑day accounting activities. This role plays a key part in financial analysis, month‑end closing, cost management, and audit coordination within a hospitality environment.

Key Responsibilities

1. Financial Reporting & Month‑End Closing

• Assist in preparing monthly financial statements, management reports, and variance analysis.
• Ensure timely month‑end closing, including reviewing journal entries, accruals, and reconciliations.
• Monitor revenue posting, adjustments, and ensure accuracy of the hotels financial data.

2. Accounts Payable & Receivable

• Oversee AP/AR processes, ensuring timely payments, billing, and credit control.
• Verify supplier invoices, payment vouchers, and supporting documents.
• Ensure proper aging analysis and follow‑up on outstanding receivables.

3. Cash Flow & Treasury Management

• Monitor daily cash flow, bank balances, and cash transactions.
• Assist in forecasting cash requirements and managing working capital.

4. Cost Control & Inventory Management

• Work with F&B and Operations to monitor cost percentages, wastage, and stock variances.
• Assist in conducting monthly stock counts and inventory audits.
• Ensure compliance with hotel cost control procedures.

5. Internal Controls & Compliance

• Maintain strong internal control procedures aligned with hotel industry standards.
• Ensure compliance with accounting policies, SOPs, taxation, and statutory requirements.
• Support both internal and external audit exercises.

6. Budgeting & Forecasting

• Assist in preparing annual budgets and periodic forecasts.
• Support analysis of revenue trends, departmental spending, and operational performance.

7. System & Process Management

• Work with relevant departments to ensure accurate data entry into PMS (Property Management System) and POS systems.
• Support system improvements and process enhancement to increase efficiency.

8. Team Support & Coordination

• Supervise and guide junior finance staff on daily tasks and best practices.
• Liaise with other hotel departments (Front Office, F&B, Procurement, HR) to resolve finance‑related issues.
• Represent the Finance Manager in meetings when required.

Requirements

• Degree/Diploma in Accounting, Finance, or related field.
• 3‑6 years of accounting or finance experience, preferably in the hotel/hospitality industry.
• Familiar with PMS, POS, and accounting systems (e.g., Opera, IDS, SUN System, MYOB, SAP).
• Good analytical skills, attention to detail, and ability to meet deadlines.
• Strong communication skills and ability to work with cross‑functional teams.