Assistant Manager Corporate Secretarial

Leader Energy Group Berhad; Penang; On-site; MYR 60,000 - 90,000; Full time

Job summary

A leading energy company in Malaysia is seeking a Corporate Secretary to assist in managing corporate secretarial functions and ensure compliance with statutory requirements. The role involves coordinating meetings, maintaining records, and advising on governance practices. Candidates should have a relevant degree, at least 4–6 years of experience, and strong organizational skills. This position offers the chance to lead a team and engage with various stakeholders in a dynamic environment.

Qualifications

• Minimum 4–6 years of relevant corporate secretarial experience.
• Proficient in Microsoft Office and board portal software.
• Experience with public listed companies and regulatory filings.

Responsibilities

• Manage corporate secretarial functions and comply with regulations.
• Coordinate board and shareholder meetings and prepare minutes.
• Advise management on governance best practices.

Skills

Corporate Governance Best Practices

Statutory Compliance

Communication Skills

Analytical Skills

Education

Degree in Corporate Administration, Law, Business, or related field

MAICSA or equivalent certification

Tools

Microsoft Office

Board Portal Software (e.g., Boardpac)

Job description

Assisting the Head/Manager of the Corporate Secretarial Department in managing and supervising corporate secretarial functions and ensuring that the company and its subsidiaries comply with all statutory and regulatory requirements. The role involves coordinating board and shareholder meetings, maintaining statutory records, and supporting corporate governance practices across the organization.

Corporate Secretarial and Governance Compliance

• Draft, format and review internal and external correspondence, resolutions, forms and related corporate secretarial documents.
• Update and maintain all relevant statutory records, books, registers, forms and documents in compliance with Companies Act 2016 and all relevant regulations.
• Ensure timely and accurate filing of statutory documents with the Companies Commission of Malaysia (“CCM”) and/or other authorities.
• Advise directors and senior management on corporate governance best practices, Companies Act compliance, and other relevant regulations.

Meetings

• Coordinate the scheduling, logistics, and documentation for board, committee, and shareholder meetings, including board papers, agendas and notices.
• Attend board, committee, and shareholder meetings and ensure accurate, timely preparation of meeting minutes.

Stakeholder Engagement

• Liaise with directors, shareholders, auditors, regulators, and secretarial agents.
• Manage communication with regulatory bodies (e.g., CCM, Bursa).

Team Leadership and Supervision

• Lead and mentor junior team members in the performance of their duties.
• Supervise and review the work of junior team members, ensuring quality and accuracy.

Other Responsibilities

• Assist with corporate exercises such as M&As, IPOs, restructurings, etc.
• Coordinate due diligence, documentation, and regulatory filings related to corporate transactions.
• Assist with any ad hoc tasks as and when required.

Qualifications, Experience and Skills

• Academic Qualification: Degree in Corporate Administration, Law, Business, or other related disciplines or ICSA graduate.
• Licensing and Certification: Preferred MAICSA, CGI (ICSA) or equivalent.
• Experience
  • Minimum 4–6 years of relevant corporate secretarial experience.
  • Prior experience in a public listed company or professional services firm is an advantage.
  • Proficient in Microsoft Office and board portal software (e.g., Boardpac).
• Special Technical Skills
  • Hands‑on experience in preparation for and attending shareholders/board/management meetings, minute writing, drafting resolutions, announcements, reviewing agreements and other corporate secretarial and compliance works.
  • Public listed companies experience – filings with SSM, Bursa Securities, Securities Commissions, etc.
  • Well‑versed with the provisions of Companies Act 2016, Listing Requirements of Bursa Malaysia Securities Berhad, company secretarial practices, corporate governance and other relevant laws and regulations.
• Soft Skills: Excellent interpersonal, analytical and communication skills.