Assistant Facilities Manager

JLL; Bayan Lepas; On-site; MYR 60,000 - 80,000; Full time

Job summary

A global real estate firm is seeking an Assistant Facilities Manager in Bayan Lepas, Malaysia. The role involves managing site operations, ensuring compliance with regulations, and developing strategies to improve efficiency. Candidates must have a bachelor’s degree in engineering or facilities management and at least 5 years of experience in facilities management or a related field. Strong management and organizational skills are essential for success in this position. The company values diversity and innovation in its teams.

Benefits

Empowerment programs

Health and wellness resources

Career growth opportunities

Qualifications

• Min. bachelor’s degree in engineering or facilities management required.
• 5 years’ experience in facilities, property management, hospitality or related field.
• Experience in building management will be an added advantage.

Responsibilities

• Responsible for site facilities operation.
• Ensure compliance with governmental regulations.
• Manage key client team representatives effectively.
• Develop and implement operational strategies.

Skills

Team player

Management skills

Organizational skills

Communication skills

Education

Bachelor's degree in engineering or facilities management

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL supports the Whole You, personally and professionally.

We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security.

We are looking for : Assistant Facilities Manager

Location: Bayan Lepas, Penang

The Assistant Facilities Manager must be a team player and work with other members of the team to meet all key performance indicators as set out in the management contract.

• Responsible for site facilities operation.
• Establish Building Employment services Operational procedures and roll out for site staff
• Responsible for delivery of services in accordance with Client Management SLA
• Ensure compliance with all governmental regulations
• To ensure providing comprehensive process management with a focus on continuous improvement and enhancing CPI/KPI deliverable with the application of Best Practices and drive standardization across functional.
• Ensure develop and deliver CCR and DPOR list as per agreed datelines.
• Initiative strategies to reduce the building operation repair cost and improvement plan for further cost reduction.
• Able to manage and run the operation within the allocated budget.
• Manage all in house/contract vendors to carry out the job as per SLA.
• Initiate and maintain Preventive Management Program
• Responsible on the follow up BAC/AR closure as per SLA Operation improvement. (To manage day to day operation and issues arise)
• Execute minor projects and coordinating with contractors/vendors.

Client/Stakeholder Management

• Manage the key client team representatives effectively to ensure that expected service levels are achieved
• Build strong working relationships with key client representatives .
• Coordinate with stakeholders to ensure smooth delivery of programs and procedures

Procurement & Vendor Management

• Review the service practices of in house/contractors to deliver quality work practices and documentation .

Risk Management

• Protect the health and safety of staff and others.
• Ensure compliance with JLL programs and audit programs

Site Operations

• Plan and take responsibility for smooth operations of all Civil works pertaining to the facility
• 24/7 emergency call support and site attendance is required
• Manage building scope and projects to ensure the quality and deliverables within the stipulated time
• Develop and implement innovation programs and processes that reduce costs, increase productivity and savings .
• Achieve Key Performance Indicators and Service Level Agreement targets
• Emergency Call Out
• Stand by 24*7 for all emergency call outs prepare incident reports
• Coordinate appropriate action for rectification including preliminary analysis of fault.

Education and experience

• Min. bachelor’s degree in engineering, facilities management /or 5 years’ experience in facilities, property management, hospitality or related field.
• Experience working in building management will be an added advantage
• Excellence management and organizational skills, and good at meeting deadlines.

If this job description resonates with you, we encourage you to apply even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

About JLL

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honoured to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation, and succeed together.

Location:

On-site –Bayan Lepas, Malaysia

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