ASSISTANT EXECUTIVE (MALAYSIA)

DXN Holdings Bhd; Alor Setar; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading firm in Malaysia is seeking a Human Resources Assistant to support various HR functions including disciplinary case handling, implementation of IR policies, and employee counseling sessions. Ideal candidates will possess a degree in Human Resource Management and display strong communication skills along with a willingness to learn. This role is pivotal in ensuring compliance with labor laws and maintaining HR records effectively in Alor Setar.

Qualifications

• 1-2 years of working experience in HR or IR functions preferred; fresh graduates with strong interest in IR are encouraged to apply.
• Basic knowledge of Malaysian labour laws and disciplinary procedures.
• Responsible, detail-oriented, and able to work both independently and as part of a team.

Responsibilities

• Assist in handling disciplinary cases and documentation.
• Support implementation of IR policies and procedures.
• Conduct or assist in counselling and coaching sessions.

Skills

Good communication skills

Interpersonal skills

Proficiency in Microsoft Office

Education

Diploma or Bachelor's Degree in Human Resource Management

Job description

Responsibilities

• Assist in handling disciplinary cases, including investigations, evidence gathering, documentation, and issuance of disciplinary letters.
• Support the implementation, review, and communication of IR policies and procedures in compliance with labor laws and internal standards.
• Assist in the preparation and execution of domestic inquiries, including acting as a prosecuting officer or assistant prosecuting officer when required.
• Conduct or assist in counselling and coaching sessions related to employee performance, conduct, and workplace behavior.
• Provide guidance and respond to inquiries from employees and stakeholders on HR-related matters, including company policies and employment entitlements.
• Maintain and manage disciplinary and misconduct records in the HRMS system and proper documentation (grievance, DI, PIP, etc); support and assist the tracking of performance improvement plan and attendance-related issues.
• Assist in preparing documentation for cases referred to the IR Department, Court and Labor.
• Ensure full compliance with the labor laws, regulations and internal policies.
• Keep updated on any legislative amendments related to the Industrial Relations Act 1967 and the Employment Act 1955.

Requirements

• Diploma or Bachelor's Degree in Human Resource Management, Industrial Relations, Business Administration, or a related field. 1–2 years of working experience in HR or IR functions preferred; fresh graduates with strong interest in IR are encouraged to apply. Basic knowledge of Malaysian labour laws and disciplinary procedures.
• Good communication and interpersonal skills, with the ability to handle sensitive matters discreetly. Willingness to learn and support in preparing documentation such as warning letters, show cause letters, and reports. Able to assist in domestic inquiries and maintain proper case records.
• Proficient in Microsoft Office (Word, Excel, PowerPoint). Responsible, detail-oriented, and able to work both independently and as part of a team.

Additional Information

• Country: MALAYSIA
• Department: GROUP HUMAN RESOURCES
• Work Location: No.113, Bandar Stargate, Lebuhraya Sultanah Bahiyah, Alor Setar
• Attachment: View Attachment
• External Link: Copy