Assistant Associate

Vistra; Malaysia; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

A global corporate services provider in Malaysia is seeking an Assistant Associate for its Corporate Secretarial Services. The role involves assisting with corporate compliance, drafting legal documents, and maintaining statutory records. Candidates should have a degree in Corporate Administration or related fields, with strong analytical and communication skills. The position offers a hybrid working arrangement, medical and dental coverage, and ongoing professional development opportunities to support employee well-being and growth.

Benefits

Flexible hybrid working arrangement

Comprehensive medical and dental coverage

Wellness allowance

Competitive annual leave entitlement

Internal mentorship program

Qualifications

• 2-4 years relevant working experience or fresh graduates for Assistant Associate.
• FAIR knowledge of Companies Act 2016 for Associate role.
• Excellent spoken and written English.

Responsibilities

• Assist in corporate secretarial functions and compliance.
• Draft notices and minutes of meetings.
• Prepare documents for lodgement with Companies Commission.

Skills

Good communication skills

Analytical skills

Problem-solving skills

Attention to detail

Client-facing confidence

Education

Recognised Degree/Diploma in Corporate Administration

Job description

It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as Assistant Associate. Reporting to the Head, Corporate Secretarial Malaysia this full‑time and permanent position is based in Kuala Lumpur/Johor Bahru, Malaysia, allowing you to make a significant impact to our Corporate Secretarial Services and its growth.

Key responsibilities:

• Assisting in all aspects of corporate secretarial functions and ensuring compliance with relevant laws and regulatory requirements.
• Drafting the notices of meetings, attending meetings with the Company Secretary and/or senior team members, and drafting the minutes of meetings.
• Responsible for the timely preparation of documents including but not limited to board and members’ resolutions, annual returns, forms for lodgement with the Companies Commission of Malaysia.
• Responsible for delivering client services within the established timeline.
• Responsible for maintaining the statutory books and records of clients.
• Assisting in the drafting of announcements to Bursa Malaysia Securities Berhad.
• Ensuring strict adherence to internal policies/standard operating procedures.
• Responsible for timely billings and collections.
• Performing any other tasks as assigned by Management.

Key Requirements:

Must have/must be:

• At least 2‑4 years of relevant working experience for Associate level. For Assistant Associate role, fresh graduate or limited related working experienced candidates are encouraged to apply.
• Recognised Degree/Diploma in Corporate Administration, or currently pursuing MAICSA/MAICSA Chartered Governance Qualifying Programme (“CGQP”). Candidates with Degree in Law or in other related disciplines are also encouraged to apply.
• Fair knowledge of the Companies Act 2016 and Guidelines and Practice Notes issued by the Companies Commission of Malaysia for Associate role.
• Good communications skills, analytical and problem‑solving skills, and confidence in a client‑facing role.
• Good command of both spoken and written English.
• A good sense of urgency and is able to work effectively under pressure.
• The ability to identify and demonstrate clear comprehension of clients’ and organisational needs.
• A strong sense of responsibility and attention to detail in delivering quality work.
• Willing to travel.

Good to have:

• MAICSA qualification or completed the MAICSA CGQP.
• Basic knowledge of Listing Requirements of Bursa Malaysia Securities Berhad.
• Experience in supporting corporate secretarial work for public listed companies

Company Benefits:

At our Malaysia office, we believe in putting our employees’ well‑being first! We offer a flexible hybrid working arrangement and birthday leave.

Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well‑being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like ICSA, ensuring you stay ahead in your field.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!