Assistant Administrative Manager / Administrative Manager

Always Marketing (M) Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic marketing firm in Kuala Lumpur is seeking a detail-oriented Admin Manager to oversee and manage comprehensive administrative functions. The ideal candidate will ensure smooth office operations, coordinate between departments, and enhance workplace productivity. Applicants should possess a minimum education of SPM, Diploma, or Degree in Business Administration, alongside relevant experience in office management. This role also emphasizes skills in organizational abilities and proficiency in MS Office.

Qualifications

• Must possess at least a SPM/Diploma/Degree in Business Administration, Management or any related field.
• Preferably with 3-5 years of relevant experience in office or facilities management.
• Proficient in MS Office applications.

Responsibilities

• Oversee daily office administrative operations for HQ and nationwide offices.
• Ensure smooth coordination of office and effective communication across departments.
• Manage office supplies, inventory, vendor management, and contract negotiation.
• Monitor operating costs, budgets, and resources for cost efficiency.
• Develop and improve office policies, procedures, and workflows.
• Supervise administrative staff.
• Coordinate meetings with the Employee Experience Department.

Skills

Organizational abilities

Proactive mindset

Multitasking

Proficiency in MS Office

Education

SPM/Diploma/Degree in Business Administration or related field

Job description

We are looking for a detail oriented Admin Manager to overseeing and managing the full spectrum of administrative functions to ensure smooth office and project operations. This includes managing office resources, ensuring cost efficiency, maintaining compliance with company policies, and providing effective administrative and logistical support to enhance overall workplace productivity and employee experience.

What You’ll Do:

• Oversee daily office administrative operations for HQ and nationwide offices, including project support
• Ensure smooth coordination of office and effective communication across departments
• Managing office supplies, inventory, vendor management and contract negotiation
• Monitor operating costs, budgets and resources to ensure cost efficiency
• Develop, review and improve office policies & procedures and workflows for greater efficiency
• Supervising administrative staff
• Coordinate meetings and collaboration with Employee Experience Department

What We’re Looking For:

• Must possess at least a SPM/Diploma/ Degree in Business Administration, Management or any related field
• Preferably with 3-5 years’ experience of relevant experience in office or facilities management
• Proficient in MS office application
• Proactive, organizational and multitasking abilities