Assistant

Infineon Technologies; Malacca City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading semiconductor company in Malacca City is seeking a skilled Receptionist to manage visitor registrations and ensure compliance with security protocols. This role requires the ability to interact in a professional manner and maintain an organized reception area. Ideal candidates will have a diploma in Business Administration, experience in customer service, and proficiency in Microsoft Office. Join us in creating a greener future by driving decarbonization and digitalization.

Qualifications

• Minimum Diploma in Business Administration or a related field.
• Proven work experience as a Receptionist or similar role.
• Ability to operate a telephone system courteously.

Responsibilities

• Manage daily registration of vendors and visitors.
• Verify identification cards and related documents.
• Issue badges according to access permissions.
• Ensure compliance with EHS and security requirements.
• Support internal events and emergency access as needed.

Skills

Proficiency in Microsoft Office Suite

Excellent organizational skills

Proactive and resourceful

Customer service experience

Interpersonal skills

Cross-cultural communication

Education

Diploma in Business Administration or similar

Job description

Responsible in greeting and welcoming visitors, managing the reception area, handling phone calls and messages, and ensuring that all visitors are properly checked in and directed to their desired destination.

Your Role

Key responsibilities in your new role:

• Registration & Verification: Handle daily registration of vendors, visitors, and contractors via registration systems.
• Verify documents such as identification cards, work permits, and company authorization letters.
• Ensure accuracy and completeness of registration details.
• Access Control: Issue badges according to access permissions and ensure proper return and tracking.
• Support badge activation, deactivation, and replacement processes.
• Coordinate with security and IT teams for access rights.
• Compliance Monitoring: Ensure that all entries comply with company EHS and security requirements.
• Report any suspicious documentation or access attempts immediately.
• Other Duties: Support internal events, emergency access, and ad hoc tasks when required; attend team briefings and training sessions.

Your Profile

Qualifications and skills to help you succeed:

• Minimum Diploma in Business Administration or similar/other related course.
• Proven work experience as a Receptionist, Front Office Representative or similar role.

• Proficiency in Microsoft Office Suite.
• Professional attitude and appearance.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational and time management skills.
• Experience in customer service and cross-cultural communication skills.
• Experience managing the switchboard with the ability to operate a telephone system in a courteous and pleasant manner.
• Demonstrated interpersonal skills and an ability to work cooperatively in a team and undertake administrative duties under limited supervision.

#WeAreIn for driving decarbonization and digitalization.

As a global leader in semiconductor solutions in power systems and IoT, Infineon enables game-changing solutions for green and efficient energy, clean and safe mobility, as well as smart and secure IoT. Together, we drive innovation and customer success, while caring for our people and empowering them to reach ambitious goals. Be a part of making life easier, safer and greener.

Are you in?

We are on a journey to create the best Infineon for everyone.

This means we embrace diversity and inclusion and welcome everyone for who they are. At Infineon, we offer a working environment characterized by trust, openness, respect and tolerance and are committed to give all applicants and employees equal opportunities. We base our recruiting decisions on the applicant´s experience and skills. Learn more about our various contact channels. Please let your recruiter know if they need to pay special attention to something in order to enable your participation in the interview process.