Administrator

RD-Palmer Technology; Batu Caves; On-site; MYR 100,000 - 150,000; Full time

Job summary

A technology and procurement firm in Batu Caves is seeking a full-time Administrative Assistant to manage procurement activities, maintain data in SQL-based systems, and handle import documentation. Candidates must have proven experience in administrative roles, with fluency in Mandarin, English, and Malay. The position offers benefits such as medical leave, EPF, SOCSO, EIS, and performance bonuses, ensuring a supportive work environment.

Benefits

Medical and Hospitalisation Leave

EPF

SOCSO

EIS

Performance Bonus

Qualifications

• Proven experience in administrative and procurement roles.
• Hands-on experience with accounting systems or SQL-based data entry systems.
• Working knowledge of Malaysia Customs import procedures.

Responsibilities

• Manage procurement activities including purchase orders and supplier coordination.
• Enter and maintain accurate data in SQL-based systems.
• Prepare and manage import documentation for incoming goods.

Skills

Procurement experience

Accounting systems knowledge

SQL data entry

Fluency in Mandarin

Fluency in English

Fluency in Malay

Tools

SQL

Microsoft Excel

Job description

Job Overview

We are seeking a capable Administrative Assistant with experience in procurement, accounting or SQL-based data entry systems, and import coordination. This role involves managing procurement records, system data entry, and coordinating import processes with Malaysia Customs. The candidate must be able to communicate effectively in Mandarin, English, and Malay.

Requirements

• Proven experience in administrative and procurement roles
• Hands‑on experience with accounting systems or SQL‑based data entry systems
• Working knowledge of Malaysia Customs import procedures
• Familiarity with import documentation (invoices, packing lists, HS codes, permits, etc.)
• Fluency in Mandarin, English, and Malay (spoken and written)
• Strong attention to detail and ability to manage deadlines
• Proficient in spreadsheets and standard office software

Key Responsibilities

• Manage procurement activities including purchase orders, supplier coordination, and follow‑ups
• Enter and maintain accurate data in accounting or SQL-based systems
• Record and track invoices, purchase orders, and supplier details
• Prepare and manage import documentation for incoming goods
• Coordinate with freight forwarders, agents, and Malaysia Customs for import clearance
• Ensure compliance with customs regulations, duties, and required permits
• Maintain organized procurement, accounting, and import records

Job Types: Full-time, Permanent

Experience

• SQL Accounting: 1 year (Preferred)
• Procurement Management: 2 years (Preferred)

Benefits

• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS
• Performance Bonus