ADMINISTRATIVE OFFICER PROCUREMENT UNIT UNIKL MITEC

UNIVERSITI TEKNIKAL MARA SDN. BHD.; Masai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading educational institution in Malaysia is looking for an Administrative Officer for their Procurement Unit. The candidate will manage campus purchasing activities, verify vendor claims, and support contract monitoring, ensuring compliance with university policies. Requirements include a Bachelor’s or Diploma in Business Studies, at least 2 years of relevant experience, and proficiency in Microsoft Office. Strong organizational and interpersonal skills are essential for this role.

Qualifications

• Minimum 2 years of working experience, preferably in procurement.
• Excellent written and verbal communication skills.
• Proficient in maintaining confidentiality and integrity.

Responsibilities

• Manage campus direct purchase activities according to procurement policies.
• Assist in verifying claims from vendors.
• Prepare minutes for procurement meetings and ensure documentation for audits.

Skills

Procurement and purchasing knowledge

Interpersonal skills

Organizational abilities

Microsoft Office proficiency

Education

Bachelor / Diploma in Business Studies or related field

Job description

ADMINISTRATIVE OFFICER PROCUREMENT UNIT UNIKL MITEC

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ADMINISTRATIVE OFFICERPROCUREMENT UNITUNIKL MITEC

KEY ROLES :

• Manage campus direct purchase activities in accordance with the Procurement procedures and process Flow, up to the payment stage.
• Assist the Head of Procurement in reviewing and verifying claims submitted by vendors/suppliers.
• Support the team in updating data, reports, and the monthly status of CAPEX/contract projects, ensuring all information is current and monitoring contracts approaching expiry.
• Assist the executive by performing secretariat duties, including scheduling coordination and procurement meetings, preparing minutes, and ensuring proper documentation for audit compliance.
• Ensure all documents, contracts, agreements, and processes comply with University policies and procedures and are well maintained.
• Monitor and follow up on contract agreements with suppliers/contractors.
• Provide timely updates and confirmations on work progress in an orderly and accurate manner.
• Issue immediate warnings for non-compliance (delays, defects, or damages) upon delivery of goods or completion of work by contractors.
• Monitor and manage the supplier management system, including supplier registration, data updates, and related activities.
• Be prepared to support and participate in ad-hoc tasks as required.
• Maintain proper filing and documentation management at all times.

REQUIREMENTS :

• Bachelor / Diploma in Business Studies or any related field.
• At least 2 years of working experience; procurement-related experience is an added advantage.
• Well-versed and experienced in procurement and purchasing matters.
• Computer literate and proficient in Microsoft Office (Word, PowerPoint, Excel).
• Excellent interpersonal skills with the ability to build and maintain effective working relationships.
• Able to work independently and handle clerical tasks with minimal supervision.
• Good written and verbal communication skills.
• Able to maintain confidentiality and demonstrate high integrity.
• Strong organizational and prioritization abilities.

Apply Now & Send your CV to :

[e-mail]

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GHC 1016, Jalan Sultan Ismail
50250 Kuala Lumpur