ADMINISTRATIVE OFFICER PROCUREMENT UNIT UNIKL MITEC

Universiti Kuala Lumpur; Masai; On-site; MYR 35,000 - 50,000; Full time

Job summary

A leading educational institution located in Malaysia seeks an Administrative Officer for its Procurement Unit. The successful candidate will be responsible for managing campus direct purchase activities, assisting in verifying vendor claims, and supporting the procurement team while ensuring compliance with policies. A Bachelor or Diploma in a related field and at least 2 years of experience in procurement are required. Excellent organizational and communication skills are essential for this role.

Qualifications

• At least 2 years of working experience; procurement-related experience is an added advantage.
• Well-versed in procurement and purchasing matters.
• Able to work independently and handle clerical tasks with minimal supervision.

Responsibilities

• Manage campus direct purchase activities in accordance with procurement procedures.
• Assist in reviewing and verifying claims submitted by vendors.
• Support the team in updating data, reports, and project statuses.

Skills

Interpersonal skills

Organizational skills

Communication skills

Education

Bachelor / Diploma in Business Studies or related field

Tools

Microsoft Office (Word, PowerPoint, Excel)

Job description

ADMINISTRATIVE OFFICER PROCUREMENT UNIT UNIKL MITEC

ADMINISTRATIVE OFFICER PROCUREMENT UNIT UNIKL MITEC

KEY ROLES :

• Manage campus direct purchase activities in accordance with the Procurement procedures and process Flow, up to the payment stage.
• Assist the Head of Procurement in reviewing and verifying claims submitted by vendors/suppliers.
• Support the team in updating data, reports, and the monthly status of CAPEX/contract projects, ensuring all information is current and monitoring contracts approaching expiry.
• Assist the executive by performing secretariat duties, including scheduling coordination and procurement meetings, preparing minutes, and ensuring proper documentation for audit compliance.
• Ensure all documents, contracts, agreements, and processes comply with University policies and procedures and are well maintained.
• Monitor and follow up on contract agreements with suppliers/contractors.
• Provide timely updates and confirmations on work progress in an orderly and accurate manner.
• Issue immediate warnings for non-compliance (delays, defects, or damages) upon delivery of goods or completion of work by contractors.
• Monitor and manage the supplier management system, including supplier registration, data updates, and related activities.
• Be prepared to support and participate in ad-hoc tasks as required.
• Maintain proper filing and documentation management at all times.

REQUIREMENTS :

• Bachelor / Diploma in Business Studies or any related field.
• At least 2 years of working experience; procurement-related experience is an added advantage.
• Well-versed and experienced in procurement and purchasing matters.
• Computer literate and proficient in Microsoft Office (Word, PowerPoint, Excel).
• Excellent interpersonal skills with the ability to build and maintain effective working relationships.
• Able to work independently and handle clerical tasks with minimal supervision.
• Good written and verbal communication skills.
• Able to maintain confidentiality and demonstrate high integrity.
• Strong organizational and prioritization abilities.

Apply Now & Send your CV to :
******@unikl.edu.my
OR
GHC 1016, Jalan Sultan Ismail
50250 Kuala Lumpur

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