Administrative Executive (Academic Support)

Wesley Methodist School (Bandar Seri Coalfields); Malaysia; On-site; MYR 100,000 - 150,000; Full time

Job summary

A Methodist educational institution seeks an Administrative Executive (Academic Support) to manage responsibilities including liaising with government departments, handling front desk duties, and overseeing documentation. Candidates must possess a minimum diploma in Business Administration and 2 years of clerical experience. Strong communication skills, both verbal and written, and proficiency in Microsoft Office are essential. This role offers the opportunity to contribute positively to the school's environment and values.

Qualifications

• Minimum Diploma in Business Administration or equivalent.
• 2 years of experience in a clerical position.
• Proficient in the use of computers, including various software.

Responsibilities

• Liaising with government department for permits and applications.
• Handling front desk duties and responding to enquiries.
• Administering documentation and preparing school communications.
• Assisting in the planning and execution of school events.

Skills

Good English communication skills

Interpersonal skills

Analytical and strategic thinking

Self-discipline

Education

Diploma in Business Administration or equivalent

Tools

Microsoft Office

Accounting software

Database software

Document management software

Job description

Administrative Executive (Academic Support)

LOCATION: BANDAR SERI COALFIELDS, SUNGAI BULOH

Wesley Methodist School Bandar Seri Coalfields (Private) (WMSBSCP) is seeking a purpose-driven and strategic Admissions, Enrolment & Marketing Manager to lead student recruitment and relationship-building initiatives with excellence, professionalism, and integrity.

As the school continues to grow, this role will also include developing outreach (business development) opportunities and cultivating partnerships with local communities to support enrolment growth and strengthen the school’s presence.

Key Responsibilities

1. Liaising with government department
   • JPN – Renew and apply permits for teachers, staff, board members and school
   • JPN – SMIPS report submission
   • JPN – School applications for events/field trip/fund raising
   • MBI – School’s permit renewal and canteen’s permit renewal
2. Front Desk Duties
   • Answer incoming calls, walk-in requests from existing parents, ex-students and clients for enquiries, admissions and booking appointment for Principal, Vice Principal and teachers
   • Compile all comments and document feedback from parents.
   • Update and upkeep students’ data, records, class list and ensure students file is complete
   • Prepare students’ leavers documents – school leaving certificate, other certificates
   • Assist in students’ attendance record
3. Administration Work
   • Forms creation / letters including assigning reference numbers and alignment of letters / forms
   • Documentation filing for all documents about academics and operations
   • Prepare circulars / letters / notice from school to distribute to parents and students via e-mail, hardcopies, WhatsApp
   • Check, update and take down information on Notice Boards for all floors including putting up new notices, announcements, memos and posters
   • Assist teachers in stationery, equipment requests and rooms arrangement request
4. School Events
   • To assist in school events
5. Perform any other tasks as and when required by Management

Job Requirements

• Minimum Diploma in Business Administration or equivalent
• 2 years of experience in a clerical position
• Good English written and verbal communication skills
• Strong communication skills; ability to interact productively with supervisors, peers and subordinates
• Proficient in the use of computers, including accounting software, database software, document management software and Microsoft Office
• Able to work independently
• Positive attitude towards work, self-disciplined and self-motivated
• Strong interpersonal, communication, and presentation abilities.
• Analytical and strategic thinking with data-driven decision-making ability.
• Excellent command of English; multilingual skills - Mandarin is an advantage.
• A heart for education and alignment with Methodist values of integrity, respect for life, excellence with humility, and God-centredness.

Safeguarding Commitment

The Methodist Council of Education and Wesley Methodist School are committed to safeguarding and promoting the welfare and safety of our students. All applicants must be willing to undergo appropriate child protection screening