Administrative Assistant for Exploration

EP Engineering Sdn bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prominent engineering company located in Kuala Lumpur is seeking a candidate for office management tasks. Responsibilities include managing incoming and outgoing correspondence, handling invoices, and coordinating travel arrangements, ensuring effective communication with relevant departments. The ideal candidate should possess strong organizational skills and the ability to support various internal and external events, contributing to a smooth operation within the team.

Qualifications

• Experience with document management and correspondence handling.
• Ability to communicate effectively with various departments and external partners.
• Strong organizational skills for travel arrangements and event planning.

Responsibilities

• Handle incoming and outgoing letters and registration.
• Manage invoices and communicate with relevant departments.
• Support IT & Data Management Executive with technical data.
• Arrange business travel and manage meeting schedules.
• File both digital and physical documents appropriately.

Job description

• Handle incoming and outgoing letters, their registration in designated file or system and their filing in designated folder or system.
• Handle and control invoices, register invoices in the designated file or system and update them properly and timely, communicate with the relevant departments and contractors.
• Support IT & Data Management Executive for incoming and outgoing technical data by DHL.
• Arrange business travel and home leave, including reservation of air ticket, hotel, etc. also prepare business travel application form and expense settlement.
• Arrange meetings, appointments, and welcome and treat guests.
• File digital and physical documents in designated folder or system.
• Transports confidential materials when necessary from location to location and help clearing cheque based on request from the supervisor.
• Support Secretary to GM to plan, coordinate and implement special internal & external events, such as CSR, anniversary, team-building, to make such event a grand success.
• Answer to phone calls to the KL office and deal with or transfer them to the relevant staff.
• Other matters related to the above.
• Work Based: Kuala Lumpur