Administrative and Secretariat Executive

Persatuan AIA Life Dan Takaful Insuran Agensi Malaysia (Malaysia AIA Life And Takaful Insurance Agen; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading insurance agency in Kuala Lumpur is looking for an Administrative and Secretariat Executive to oversee daily administrative operations. Responsibilities include preparing reports, managing member records, and supporting event organisation. Ideal candidates should be proficient in Microsoft Office and possess good communication skills in English, Bahasa Malaysia, and Mandarin. This position offers a supportive work environment and opportunities for national travel, along with annual leave and performance-based bonuses.

Benefits

Supportive and professional working environment

Opportunities to travel nationwide

Annual leave

Public holidays

Performance-based bonus

Qualifications

• Experience in association, NGO, or administrative work is an advantage.

Responsibilities

• Manage daily administrative and secretariat operations for the Association.
• Prepare minutes, reports, letters, and correspondence for meetings and activities.
• Assist in organising events, seminars, and official functions.
• Maintain accurate member records, databases, and filing systems.
• Support committees and liaise with members, partners, and relevant stakeholders.

Skills

Proficient in Microsoft Office

Good communication skills in English

Good communication skills in Bahasa Malaysia

Good communication skills in Mandarin

Organised

Ability to work independently

Tools

Google Workspace

Job description

Administrative and Secretariat Executive

Requirements

• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
• Good written and verbal communication skills in English, Bahasa Malaysia, and Mandarin
• Responsible, organised, and able to work independently with minimal supervision
• Experience in association, NGO, or administrative work is an advantage

Responsibilities

• Manage daily administrative and secretariat operations for the Association
• Prepare minutes, reports, letters, and correspondence for meetings and activities
• Assist in organising events, seminars, and official functions
• Maintain accurate member records, databases, and filing systems
• Support committees and liaise with members, partners, and relevant stakeholders

Benefits

• Supportive and professional working environment
• Opportunities to travel nationwide
• Annual leave, public holidays, and performance-based bonus