Administration Specialist （Fresh Grads are most welcomed!）

Titanicom Tech Limited; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A tech company in Malaysia is seeking an administrative professional to manage fixed assets, coordinate travel arrangements, and oversee office operations. Candidates should have a Bachelor’s degree in management and strong proficiency in Mandarin, English, and Malay. The role includes responsibilities in expense management and administrative support for global subsidiaries. Proficiency in Office software is essential. This is an opportunity to contribute to the efficiency of business operations in a dynamic environment.

Qualifications

• Strong writing skills to draft accurate and professional documents.
• Familiarity with general administrative workflows.
• Bachelor's degree or above in a management-related field.

Responsibilities

• Manage the registration and tracking of fixed assets for all global subsidiaries.
• Approve employee travel requests and arrange necessary arrangements.
• Assist with company registration processes in various regions.
• Inspect and maintain office equipment and facilities regularly.
• Verify and approve employee overtime records.

Skills

Administrative workflows

Writing skills

Communication skills in Mandarin

Communication skills in English

Communication skills in Malay

Education

Bachelor’s degree in management or related field

Tools

Office software (Word, Excel, PowerPoint)

Job description

Fixed Asset Management and Procurement

• Manage the registration and tracking of fixed assets for all global subsidiaries.
• Handle the purchase of office supplies and daily consumables in Johor Bahru and Kulai area.

Travel Management

• Approve employee travel requests and arrange transportation and accommodation.
• Develop partnerships with travel agencies and negotiate hotel corporate rates.
• Research and facilitate visa applications as needed.

Business Operations Support

• Assist with company registration processes in various regions.
• Manage records and usage of business licenses and electronic seals for global subsidiaries.

Office Management

• Regularly inspect and maintain office equipment and facilities.
• Coordinate and fulfill global office and warehouse needs.
• Oversee and renew lease agreements.
• Basic operation and daily management of the company's B&B.
• Verify and approve employee overtime records.

Expense Management

• Calculate and submit administrative expenses for all global subsidiaries.

Administrative Experience

• Familiarity with general administrative workflows.
• Writing skills to draft accurate and professional documents.

Educational Background

• Bachelor’s degree or above, preferably in a management-related field.

Required Language Skills

• Strong command of Mandarin, English, and Malay (spoken and written).
• We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

Administrative Software Skills

• Proficient in using Office software (e.g., Word, Excel, PowerPoint).