Administration Event Executive

TAC MANAGEMENT Sdn Bhd; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A management firm in Selangor is seeking an Event Administrative Staff to support daily operations and ensure smooth event management. Responsibilities include administrative tasks, membership services, event coordination, and basic bookkeeping. The ideal candidate should have strong organizational skills, excellent communication abilities, and a knack for multitasking. The role ensures high-quality service to clients while managing various internal operations.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize effectively.

Responsibilities

• Maintain organized records and filing systems.
• Assist in scheduling meetings and taking minutes.
• Manage membership databases and respond to inquiries.
• Support event planning and logistics.
• Assist in bookkeeping tasks and prepare reports.
• Coordinate with vendors and stakeholders.

Job description

Office Location: TAC Management Sdn. Bhd. | Selangor, MY Branch Office

3 Lebuh Bandar Utama, Centrepoint, 3rd Floor, Suite T111, Bandar Utama, 47800, Petaling Jaya, Selangor, Malaysia (Season Parking provided)

Job Summary

The Event Administrative Staff supports the day-to-day operations of the company by performing a variety of administrative, communication, and coordination tasks in event management environment. This role is crucial in ensuring smooth internal operations and high-quality service to the clients.

Key Responsibilities

• Administrative Support:
  • Maintain organized records and filing systems (digital).
  • Assist in scheduling meetings, preparing agendas, and taking minutes.
  • Handle correspondence via email, phone, and WhatsApp.
• Membership Services:
  • Manage membership databases, process new memberships, renewals, and cancellations.
  • Respond to member inquiries and provide excellent customer service.
  • Prepare and distribute membership communication, including newsletters and updates.
• Event Coordination:
  • Assist in planning, organizing, and executing association events (e.g., conferences, seminars, webinars).
  • Handle event logistics such as registrations, venues, materials, and follow-ups.
• Finance & Reporting:
  • Support basic bookkeeping tasks (invoicing, expense tracking, payment processing).
  • Assist in preparing financial and activity reports for the board and members.
• Communication & Outreach:
  • Coordinate with vendors, sponsors, and other stakeholders as needed.