Admin Executive (办公室文员）

Nine Nine Living Sdn.Bhd; Seberang Perai; On-site; MYR 30,000 - 40,000; Full time

Job summary

A China-Malaysia joint venture company in Penang is seeking an efficient Admin Assistant to support office operations. The role involves handling overseas shipments, providing clerical support, processing customer orders, and managing filing systems. Proficiency in Chinese is essential. This full-time position offers a structured workweek from Monday to Friday, ensuring a smooth operational workflow. Applicants should be detail-oriented and able to maintain a good filing system.

Qualifications

• Must be proficient in Chinese communication.
• Ability to manage administrative tasks efficiently.
• Experience in handling shipments is advantageous.

Responsibilities

• Handle overseas shipments related to China.
• Provide clerical support to sales teams.
• Process customer orders and arrange deliveries.
• Prepare quotations and tax invoices.
• Maintain a systematic filing system.
• Monitor daily sales administration functions.

Skills

Good command of Chinese

Organisational skills

Clerical support

Job description

We are seeking a highly organised and efficient Admin Assistant to join our team at Nine Nine Living Sdn BhdSDN BHD(A China-Malaysia Joint Venture Company )in Prai Industrial EstatePenang. Candidate Must have a good command of CHINESE fundamentals.

This full-time position is crucial in supporting the smooth running of our office operations and assisting our management team.

Monday - Friday (8am-5pm)

What you’ll be doing

• Handle overseas shipments (Need to due with China Side)
• Provide clerical and administrative support functions to sales teams
• Process customer orders (printing TikTok, Shopee Airwaybill and arrange accordingly)
• Follow up on the delivery status of orders
• Prepare quotation, delivery order, and Tax invoice
• Maintain a systematic filing procedure
• Responsible for monitoring of daily sales administration and operational functions
• Maintain supplier databases and purchasing records
• Follow up with suppliers on lead times, deliveries, and order status
• Assist in administrative tasks such as filing, documentation, and data entry
• Perform administration and support of admin activities.
• Ensure all documents are complete and updated and maintaining good filing system.

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