Admin Executive

Jinggong Industrial Building (Malaysia) Sdn Bhd; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prominent construction firm in Malaysia is seeking a qualified individual to manage CIDB documents and compliance requirements. The ideal candidate will supervise transportation processes and ensure timely submissions to government authorities. Responsibilities include preparing and reviewing documentation, maintaining records, and liaising with relevant departments. Candidates should have at least a diploma or bachelor's degree and 1-3 years of related experience, along with proficiency in Microsoft Office and good communication skills in English and Bahasa Malaysia.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Management, or related field.
• Minimum 1–3 years of experience handling CIDB documents and government submissions.
• Good understanding of CIDB procedures, forms, and compliance requirements.

Responsibilities

• Prepare, review, and check CIDB documents (registration, renewal, etc.).
• Handle submission of CIDB and related documents accurately and on time.
• Maintain proper filing, tracking, and records of CIDB documentation.

Skills

Attention to detail

Communication in English

Communication in Bahasa Malaysia

Knowledge of CIDB procedures

Education

Diploma or Bachelor’s Degree in Business Administration or related field

Tools

Microsoft Office (Word, Excel, email)

Job description

Prepare, review, and check CIDB documents (registration, renewal, upgrading, compliance documents, etc.).

Handle submission of CIDB and other related documents to government authorities accurately and on time.

Ensure all documents comply with CIDB guidelines, government regulations, and internal requirements.

Liaise with CIDB officers, government departments, and relevant external parties when required.

Supervise, coordinate, and arrange transportation processes, including scheduling, documentation, and follow‑up.

Monitor transportation workflows to ensure timely and efficient delivery according to operational requirements.

Maintain proper filing, tracking, and records of all CIDB, government, and transportation‑related documentation (softcopy and hardcopy).

Monitor CIDB renewal dates, validity periods, and compliance deadlines.

Follow up on application status and resolve documentation or operational issues.

Support management with administrative and coordination tasks as required.

Perform other administrative duties as assigned.

Key Responsibilities

• Prepare, review, and check CIDB documents (registration, renewal, upgrading, compliance documents, etc.).
• Handle submission of CIDB and other related documents to government authorities accurately and on time.
• Ensure all documents comply with CIDB guidelines, government regulations, and internal requirements.
• Liaise with CIDB officers, government departments, and relevant external parties when required.
• Supervise, coordinate, and arrange transportation processes, including scheduling, documentation, and follow‑up.
• Monitor transportation workflows to ensure timely and efficient delivery according to operational requirements.
• Maintain proper filing, tracking, and records of all CIDB, government, and transportation‑related documentation (softcopy and hardcopy).
• Monitor CIDB renewal dates, validity periods, and compliance deadlines.
• Follow up on application status and resolve documentation or operational issues.
• Support management with administrative and coordination tasks as required.
• Perform other administrative duties as assigned.

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Management, or related field.
• Minimum 1–3 years of experience handling CIDB documents and government submissions (preferred).
• Good understanding of CIDB procedures, forms, and compliance requirements.
• Strong attention to detail and ability to review documents accurately.
• Familiar with government paperwork and administrative processes in Malaysia.
• Proficient in Microsoft Office (Word, Excel, email).
• Good communication skills in English and Bahasa Malaysia. Ability to communicate in Chinese is an added advantage.
• Able to work independently and meet deadlines.