Admin Executive

Armstrong Industrial Corporation; Kulai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading industrial corporation is seeking a dynamic individual for an administrative role in Malaysia. This position involves managing daily operations, coordinating transportation, overseeing office facilities, and ensuring a smooth administrative function. Ideal candidates are fresh graduates or those with 1-2 years of experience in administration and facilities management. Proficiency in MS Office and bilingual capability in Bahasa Melayu and English are required. This full-time role offers a chance to be part of a proactive team in a fast-paced environment.

Qualifications

• Fresh Graduate or 1-2 years of experience in an administration related role.
• Preferably with experience in administrative and facilities management.
• Proficiency in MS Office and relevant software applications.

Responsibilities

• Handle incoming calls, take messages, and route calls appropriately.
• Coordinate and manage birthday announcements and gift distribution.
• Manage transportation arrangements for workers.
• Oversee dispatch service operations and hotel bookings.
• Ensure smooth operation of office facilities and services.

Skills

Proficiency in MS Office

Good command of Bahasa Melayu

Good command of English

Time management skills

Multitasking skills

Proactive and a good team player

Education

Fresh Graduate or 1-2 years of experience in an administration related role

Experience in administrative and facilities management

Experience in ISO, RBA & CSR standards

Job description

We are looking for a dynamic and creative person to join our team.

This role is responsible for day-to-day plants operations administrative function within the business unit assigned. This compass oversees the office administration, process improvement initiatives, supporting internal/external audit and other admin related activities.

You will play an important role in:

• Handle incoming calls, take messages, and route call to correspondence appropriately.
• Organize and manage birthday announcements via email / TV, coordinate birthday gift distribution, and handle new gift orders.
• Coordinate and arrange transportation for workers, ensuring safe arrival and return from the workplace. Arrange transport for foreign workers for appointments such as bank visits, clinic or hospital trips, and other necessary errands.
• Oversee dispatch service operations.
• Manage hotel bookings for staff, VIP guests, visitors, and customers from other OBUs.
• Ensure the regular maintenance and smooth operation of office facilities and services such as photocopiers, Rentokil Initial services, water dispensers, floor mats, and Coway Water Dispenser.
• Maintain cleanliness and orderliness of all meeting rooms; ensure availability of essential supplies such as whiteboard markers and other necessities.
• Oversee stationery inventory management, process purchase requests from various departments and prepare monthly order & summary reports.
• Manage company noticeboards, ensuring only approved notices are displayed.
• Control inventory of uniforms and safety shoes, verify requests before placing new orders or issuing.
• Monitor and manage inventory of office essentials including mineral water, tissues, hand soap, and hand sanitizer; reorder based on consumption needs.
• Cleaner management: monitor cleaner daily work schedule to optimize available resources.
• Participate in 6S activities and strive to consistently achieve above average departmental scores.
• Prepare monthly reports related to cost and payment arrangements, and other relevant data.
• Perform any other duties as assigned by the immediate superior or higher management.

To be successful in this role, you will need to have:

• Fresh Graduate or 1-2 years of experience in an administration related role.
• Preferably with experience in administrative and facilities management.
• Experience in ISO, RBA & CSR standards is an added advantage.
• Proficiency in MS Office and relevant software applications.
• Good command of Bahasa Melayu & English.
• Proactive & Good team player.
• Good in time management and multitasking skills.
• Adaptability and ability to work in a fast-paced environment.

Job Type: Full-time

Application Questions:

• Name the Microsoft Office that you familiar with: Excel Pivot table, Excel Vlookup, PowerPoint.
• How long is your serving notice?
• What is your current salary?
• What is your expected salary?

Experience:

• Administrative: 2 years (Required)
• Internal & External Audit: 2 years (Required)