Admin Executive

Top Idea; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading administrative services provider in Kuala Lumpur is seeking an Administrative Assistant to ensure efficient office operations. You will manage office supplies, handle correspondence, and assist in organizing events. Proficiency in Microsoft Office Suite and communication in English and Bahasa Malaysia are essential. This role also involves maintaining accurate records and supporting other departments as needed. The position offers comprehensive benefits including EPF and health insurance.

Benefits

EPF

SOCSO

Annual Leave

Medical Leave

Health Insurance

Qualifications

• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality of sensitive information.
• Minimum experience in an administrative role preferred.

Responsibilities

• Provide administrative support to ensure efficient office operations.
• Manage and maintain office supplies, equipment, and facilities.
• Assist in organizing company events, meetings, and travel arrangements.
• Handle incoming and outgoing correspondence.
• Maintain accurate records and filing systems.

Skills

Proficiency in Microsoft Office Suite

Effective communication in English

Familiarity with AutoCount software

Tools

AutoCount

Job description

Provide administrative support to ensure efficient office operations.

Manage and maintain office supplies, equipment, and facilities.

Handle incoming and outgoing correspondence, including emails, letters, and packages.

Assist in organizing company events, meetings, and travel arrangements.

Maintain accurate records and filing systems, both electronic and physical.

Support basic accounting tasks using AutoCount software.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) for creating documents, spreadsheets, and presentations.

Communicate effectively in both English and Bahasa Malaysia, both verbally and in writing.

Assist in preparing reports and presentations as needed.

Perform data entry and maintain databases.

Provide support to other departments as needed.

Maintain confidentiality of sensitive information.

Requirements

• Provide administrative support to ensure efficient office operations.
• Manage and maintain office supplies, equipment, and facilities.
• Handle incoming and outgoing correspondence, including emails, letters, and packages.
• Assist in organizing company events, meetings, and travel arrangements.
• Maintain accurate records and filing systems, both electronic and physical.
• Support basic accounting tasks using AutoCount software.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) for creating documents, spreadsheets, and presentations.
• Communicate effectively in both English and Bahasa Malaysia, both verbally and in writing.
• Assist in preparing reports and presentations as needed.
• Perform data entry and maintain databases.
• Provide support to other departments as needed.
• Maintain confidentiality of sensitive information.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Carry out clerical duties such as answering phone calls, responding to emails, and preparing documents.
• Manage and maintain office supplies inventory, ensuring adequate stock levels and timely procurement.
• Assist in organizing company events, meetings, and travel arrangements.
• Maintain proper filing systems, both electronic and physical, ensuring easy retrieval of information.
• Handle incoming and outgoing mail and packages, ensuring timely distribution.
• Assist in data entry and maintain accurate records in AutoCount accounting software.
• Support the preparation of reports and presentations using Microsoft Office suite.
• Provide support to other departments as needed, contributing to a collaborative team environment.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Health Insurance