Admin Executive

Hwa Hin Sdn Bhd; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A construction company is seeking an Administrative Support officer in Johor Bahru. Responsibilities include managing daily administrative tasks, supporting HR functions, and assisting the Project Director. Candidates should have a diploma or degree, be proficient in Microsoft Office and fluent in Mandarin, English, and Bahasa Malaysia. This role requires strong interpersonal skills, critical thinking, and the ability to work independently. Benefits include sports activities and medical coverage.

Benefits

Sports activities

Medical

Insurance Coverage

Qualifications

• Ability to work with minimal direct supervision.
• Good written and verbal communication skills.
• Candidate to have own transport.

Responsibilities

• Perform daily administrative tasks like filing and data entry.
• Handle incoming and outgoing communication.
• Prepare reports and meeting minutes.
• Assist in routine office administration.
• Provide administrative support to the Project Director.

Skills

Team player

Good interpersonal skills

Analytical skills

Proficient in Mandarin

Proficient in English

Proficient in Bahasa Malaysia

Education

Diploma or Degree in any field

Tools

Microsoft Office

Job description

Responsibilities

Perform daily administrative tasks such as filing, photocopying, scanning, data entry, and document sorting.

Handle incoming and outgoing calls, emails, letters, and courier arrangements.

Prepare simple reports, meeting minutes, letters, and other administrative documents.

Assist in routine office administration and company-wide administrative activities.

HR‑Related Administrative Support

Prepare new employee KONG cards / site cards.

Track and calculate employees’ card‑in/card‑out working hours or site card hours when required.

Maintain basic HR documentation, attendance records, and staff lists.

Assist with HR filing, forms, and simple HR reporting tasks.

Support to Project Director

Assist the Project Director with scheduling, document preparation, and follow‑up actions.

Handle administrative errands and ad‑hoc support tasks assigned by the Project Director.

Ensure confidentiality and timely completion of all assigned tasks.

Requirements

• Diploma or Degree in any field or equivalent experience.
• Team player with good interpersonal and positive attitude.
• Self‑starter, ability to work with minimal direct supervision.
• Excellent critical thinking, problem solving and analytical skills with attention to detail.
• Good written and verbal communication skills / ability to discuss technical objectives to non‑technical user community.
• Proficient in using Microsoft Office (Word, Excel, etc).
• Proficient in Mandarin, English and Bahasa Malaysia.
• Candidate to have own transport.
• Candidate which able to join immediately will be an advantage.

Benefits and Welfare

• Sports (Futsal, Basketball, Badminton, Yoga, etc.)
• Medical
• Insurance Coverage

Company

Hwa Hin Sdn Bhd is a registered Civil Engineering and Building Construction Company incorporated in 1983, with a portfolio of infrastructure projects including highways, bridges, earthwork, and drainage work.