ADMIN CLERK

Hua Jian Engineering Sdn. Bhd.; Gombak; On-site; MYR 100,000 - 150,000; Full time

Job summary

A local engineering firm in Gombak, Malaysia, is seeking a skilled administrator to assist with accounting and administrative tasks. Responsibilities include managing recruitment processes, handling invoices, and maintaining HR documents. The ideal candidate will have at least 2 years of experience, proficiency in MS Office, and be fluent in Mandarin, English, and Bahasa Malaysia. This position requires strong organizational skills, attention to detail, and effective communication across all levels of the organization.

Qualifications

• At least 2 years of working experience as an administrator & account.
• Fluent in spoken and written English and Bahasa Malaysia.
• Proficient in Mandarin to communicate with Mandarin-speaking clients.

Responsibilities

• Assist with accounting and administrative tasks.
• Coordinate interviews and conduct reference checks.
• Map invoices with PO & DO for payments.
• Maintain purchasing records for quick retrieval.
• Ensure HR & Account documents are properly filed.
• Communicate with vendors for office supplies.
• Support HR, Account, and Admin matters.
• Perform ad-hoc tasks assigned by management.

Skills

Strong organizational skills

Proficiency in MS Office

Excellent communication skills

Interpersonal skills

Attention to detail

Discipline and punctuality

Job description

Assist accounting and administrative tasks that are given.

Assist in the overall recruitment process in job postings, coordinating interviews and conducting reference check.

Mapping invoices with PO & DO for payment process.

Maintain up-to-date purchasing records and files for quick retrieval.

Ensure all HR & Account documents are properly filed and managed.

Communicate with vendors and service providers for office supplies, equipment maintenance, and service agreements.

Provide support on all HR, Account, and Admin matters.

Perform other ad-hoc tasks assigned by management and other department.

Requirements:

Strong organizational skills and proficiency in MS Office.

Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels.

At least 2 years of working experience as administrator & account.

A keen eye for detail and a commitment to maintaining accurate records.

Good administration skill. Has good discipline and punctuality.

Preferred Mandarin speaking, fluent in spoken and written English and Bahasa Malaysia. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin‑speaking clients.