Admin Assistant - Fleet Management & Development

Perodua; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading automotive company in Petaling Jaya is seeking a dedicated individual to coordinate fleet vehicle requests and manage logistics. Responsibilities include handling vehicle orders, documentation, and reporting. The ideal candidate must have a diploma in Business Administration and proficiency in both Bahasa and English. Excellent MS Office skills and a detail-oriented mindset are essential for success in this role.

Qualifications

• Diploma in Business Admin or any related field is required.
• Proficiency in Bahasa and English is essential for communication.
• Strong skills in MS Office applications are necessary.
• Candidates must be self-motivated, responsible, and maintain confidentiality.
• Attention to detail and accuracy is crucial.
• Must be disciplined with a strong ability to learn quickly.

Responsibilities

• Coordinate Fleet Vehicles request from all outlets.
• Handle and adjust vehicle ordering based on actual demand.
• Allocate vehicles to outlets and monitor stock levels.
• Prepare payment vouchers for the Fleet Department.
• Handle documentation related to major Fleet customers.
• Collect and update payment records.
• Assist in the preparation of monthly reports and budget.
• Perform general Fleet administration tasks.
• Support audit preparation for internal and SHE-Q.
• Assist in any other administrative tasks.

Skills

Proficient in Bahasa

Proficient in English

Proficient in MS Office

Detail oriented

Self-motivated

Disciplined

Team player

Education

Diploma in Business Admin or related field

Job description

Responsibilities

• 1. Coordinate Fleet Vehicles request from all Perodua Outlets
• 2. Handle vehicle ordering from production and adjust based on actual demand
• 3. Allocate vehicles to Perodua Outlets and monitor Fleet stocks levels
• 4. Prepare payment vouchers for Fleet Department
• 5. Handle documentations and processes related to Spanco, BSN and other related major Fleet customer (Allocation, Registration, Invoicing, Delivery and Payment etc)
• 6. Collect and update payment records for major Fleet customer
• 7. Assist in preparation of monthly Fleet reports and department budget
• 8. Perform general Fleet administration task including filling and audit documentations
• 10. Support internal and SHE-Q audit preparation
• 11. Assist in any other administrative task assigned by the Department

Requirements

• 1. Diploma in Business Admin or any related field
• 2. Proficient in Bahasa and English (spoken and written)
• 3. Proficient in MS Office (Excell, Words, PowerPoint, etc)
• 4. Self-motivated, responsible and maintains high confidentiality
• 5. Detail oriented with a commitment to accuracy and quality
• 6. Disciplined, fast learner and strong team player