Admin Assistant

Waterworld Network Sdn Bhd; Kuantan; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in water services is looking for an administrative support professional in Kuantan, Malaysia. This role involves managing daily tasks such as document handling, assisting with HR functions, and coordinating communication among departments. The ideal candidate will demonstrate proficiency in administrative duties, be experienced in staff management, and contribute to maintaining internal compliance. Strong organizational skills and effective communication abilities are essential for success in this position.

Qualifications

• Proficient in administrative tasks like filing, data entry, and document control.
• Experience with HR support and attendance tracking.
• Ability to coordinate communication across multiple departments.

Responsibilities

• Manage daily administrative tasks such as filing, data entry, and document control.
• Handle incoming calls, emails, deliveries, and general correspondence.
• Prepare reports, meeting minutes, memos, and internal communications.
• Coordinate and support communication between various teams.
• Assist in staff attendance tracking and support onboarding activities.
• Work with the team to ensure accurate stock reporting across branches.

Job description

• Manage daily administrative tasks such as filing, data entry, scanning, and document control.
• Handle incoming calls, emails, deliveries, and general correspondence.
• Prepare reports, meeting minutes, memos, and internal communications.
• Maintain office supplies, stationery inventory, and coordinate with external vendors.

2. HR & Payroll Support (if required)

• Assist in staff attendance tracking, leave applications, and preparation of shift schedules.
• Maintain and update staff training records for food safety, GMP, hygiene, and production procedures.
• Support onboarding activities for new employees, including document collection and orientation scheduling.

3. General Coordination & Communication

• Coordinate and support communication between Production, Warehouse, QA, Purchasing, and Management teams.
• Assist managers with administrative tasks, documentation, and project coordination.
• Ensure smooth and efficient information flow across all departments.

4. Branch Audit & SOP Compliance (Additional Responsibility)

• Work with the team to ensure accurate stock reporting across all branches.
• Assist in conducting or supporting internal audits for branches (documentation checks, stock accuracy, compliance records).
• Follow up with all branches to ensure company SOPs are implemented and adhered to.
• Prepare summary reports on audit findings and SOP compliance for management review.