Admin Assistant

Chemresistrol Engineering; Chemor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A company in the engineering sector located in Chemor, Malaysia, is looking for an entry-level administrative professional. The role involves providing administrative support across departments, managing correspondence, and assisting with data entry. Candidates should possess a diploma in Business Administration, strong communication skills in English, Mandarin, and Bahasa Malaysia, and proficiency in Microsoft Office Suite. Fresh graduates are encouraged to apply, with opportunities for growth and development within the company.

Benefits

EPF

SOCSO

Annual Leave

Medical Leave

Marriage Leave

Maternity Leave

Salary Increment

Compassionate Leave

Qualifications

• Engineering knowledge offers significant advantages.
• Ability to provide administrative support.
• Experience in data entry and record keeping.

Responsibilities

• Provide administrative support to various departments.
• Perform data entry and maintain accurate records.
• Assist with scheduling appointments and travel arrangements.

Skills

Proficiency in Microsoft Office Suite

Excellent communication skills

Strong organizational skills

Customer service skills

Education

Diploma in Business Administration or related field

Job description

Requirements

• Diploma in Business Administration, Secretarial Studies, or a related field.
• Engineering knowledge offers significant advantages.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for creating documents, managing spreadsheets, and handling email correspondence.
• Excellent communication skills, both written and verbal, in English, Mandarin, and Bahasa Malaysia to effectively interact with colleagues, clients, and vendors.
• Strong organizational and time‑management skills to prioritize tasks, manage schedules, and meet deadlines in a fast‑paced environment.
• Ability to provide administrative support, including managing phone calls, handling correspondence, and preparing reports.
• Experience in data entry and record keeping with a high degree of accuracy and attention to detail.
• Familiarity with document management systems and procedures for organizing and maintaining files.
• Customer service skills to assist clients and visitors with inquiries and requests in a professional manner.
• Ability to work independently and as part of a team, demonstrating initiative and a proactive approach to problem‑solving.
• Fresh graduates are encouraged to apply; entry‑level position with opportunities for growth and development within the company.

Responsibilities

• Provide administrative support to various departments, including answering phones, managing correspondence, and greeting visitors.
• Perform data entry and maintain accurate records in both physical and digital formats.
• Assist with scheduling appointments, meetings, and travel arrangements for staff members.
• Manage and organize documents, ensuring proper filing and retrieval systems are in place.
• Handle customer inquiries and provide excellent customer service via phone, email, and in person.
• Prepare reports, presentations, and other documents using Microsoft Office Suite.
• Assist in the preparation of invoices, purchase orders, and other financial documents.
• Maintain office supplies and equipment, ensuring adequate stock levels and proper functionality.
• Support the coordination of company events and meetings, including logistics and catering.
• Translate documents and communications between English, Mandarin, and Bahasa Malaysia as needed.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Marriage Leave
• Maternity Leave
• Salary Increment
• Compassionate Leave