ADMIN

Unisex Driving Academy; Negeri Sembilan; On-site; MYR 100,000 - 150,000; Full time

Job summary

A driving academy in Negeri Sembilan seeks an Administrative Officer to manage communications, maintain records, and liaise with government agencies. Ideal candidates should hold a Diploma in Business Studies or have significant experience, possess excellent communication skills in English, Bahasa Malaysia, and Mandarin, and be self-motivated. Key responsibilities include coordinating meetings, monitoring permits, and preparing reports. A competitive compensation package is offered, including benefits and annual bonuses.

Benefits

KWSP

SOCSO

EIS

Medical Leave

Medical Claim

Overtime

Annual bonus

Qualifications

• Must possess at least a Diploma in Business Studies, Administration, Management, or a related field.
• Excellent communication skills in English, Bahasa Malaysia, and Mandarin.
• Candidates available to start immediately will be prioritized.

Responsibilities

• Handle inquiries via phone, email, and correspondence promptly.
• Prepare internal and external communications including notices and reports.
• Liaise with government agencies on official matters.
• Maintain and update ISO documents regularly.
• Monitor expiration dates for permits and licenses.

Skills

Excellent written and verbal communication skills

Proficient in Mandarin

Ability to multi-task

Attention to detail

Efficient in task completion

Self-starter

Team player

Fast learner

Education

Diploma in Business Studies, Administration, or Management

3 years of relevant working experience

Job description

Unisex Driving Academy – Kampung Baharu Nilai, Negeri Sembilan

Handle inquiries via phone, email, and correspondence in a timely and professional manner.

Draft and prepare notices, memos, letters, and forms for internal and external communication.

Liaise with JPJ and other government agencies on official matters.

Maintain and update ISO documents regularly; ensure proper backup and detailed filing as required.

Organize and coordinate meetings, including scheduling, sending invites, preparing minutes, and distributing records.

Monitor expiration dates for permits and licenses (e.g., SPIM, SKIM, Road Tax, Insurance, Puspakom, etc.), and prepare all necessary renewal documentation before and after deadlines.

Prepare monthly reports, ensure accurate and timely submission to department heads or government departments. Follow up on incomplete reports and request resubmissions where necessary.

Provide support for ad-hoc tasks and ensure timely reporting to management.

Maintain a systematic filing and document tracking system for the department.

Perform general administrative duties including filing, data entry, printing, binding, scanning, and monitoring/restocking of office supplies, etc.

Handle insurance-related tasks, including issuing cover notes, processing claims, and handling accident and police reports.

Job Requirements

• Possess at least a Diploma in Business Studies, Administration, Management, or a related field
• OR at least 3 years of relevant working experience

Excellent written and verbal communication skills in English, Bahasa Malaysia, and Mandarin. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

Candidate Profile

• A self-starter who is:
  • Able to multi-task and work independently
  • Meticulous, attentive to detail, and efficient in task completion
  • A fast learner, team player, and highly motivated
• Candidates who are available to start immediately will be given priority.

Working Hours

Monday to Friday, 8:00 AM – 6:00 PM
(Includes 1-hour lunch break)

KWSP, SOCSO & EIS

Medical Leave

Medical Claim

Overtime

Annual bonus

Application Requirements

• Recent Passport size photograph x1
• Education background
• Detailed work experience with date, position and job scope
• Current and expected salary
• Previous salary slip for 3 months
• Date of availability / Notice period

Working Location

UNISEX DRIVING ACADEMY (NILAI) SDN.BHD.

Interested candidates may arrange an interview appointment.

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