Accounts Payable Assistant

Vosaio Malaysia Sdn Bhd; Kuala Lumpur; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

A global travel solutions company in Kuala Lumpur is seeking a Finance Assistant to support their Accounts Payable function. The ideal candidate will possess strong problem-solving skills, communicate effectively, and have proficiency in Excel. Responsibilities include processing invoices, liaising with suppliers, and verifying payments. The role offers a hybrid working model with hours aligning to UK business times. This is an excellent opportunity for a detail-oriented individual looking to grow within a collaborative environment.

Benefits

Comprehensive training

Friendly work environment

Collaborative team

Qualifications

• Strong English language skills - oral and written.
• Moderate understanding of account payables and financial processes.
• Comfortable working with financial systems, spreadsheets, and reporting tools.

Responsibilities

• Support Accounts Payable function through various tasks.
• Upload and match invoices on VBS.
• Collaborate with internal departments to resolve issues.

Skills

Problem-solving

Effective communication

Detail-oriented

Proficiency in Excel

Analytical mindset

Education

Accounting qualification (desirable)

Tools

Accounting software

Job description

With offices across the continent and affiliates around the globe, VOSAIO brings a world of European travel solutions.

We are the foremost specialists in the B2B travel sector, and our unparalleled experience and market‑leading service have driven significant sales growth in recent years. Allied to our buying power, our corporate expertise has enabled us to partner with the very best local suppliers at destinations throughout Europe.

The Role:

The Finance Assistant plays a key role in supporting the Accounts Payable function and maintaining accurate financial records. The ideal candidate will have strong problem‑solving skills, work well under pressure, and communicate effectively across all levels within a multicultural environment. The role involves daily collaboration with global sales offices, account managers, clients, suppliers, and other third‑party organisations, whilst managing a large portfolio of accounts. An understanding of financial compliance and regulations is essential. The ideal candidate is detail‑oriented and proactive in resolving issues, with prior finance experience and proficiency in Excel (VLOOKUP, Pivot Tables, Conditional Formatting, Logical Formulas).

Key Responsibilities:

• Action tasks assigned by the Accounts Payable Supervisor or wider accounts team from the shared inbox.
• Upload and match invoices on VBS with corresponding bookings.
• Process ‘Final’ and VAT invoices on VBS, ensuring alignment with related proforma invoices.
• Liaise with internal departments to resolve supplier issues.
• Escalate unresolved supplier queries to the Accounts Payable Supervisor.
• Notify the team when suppliers chase for payments.
• Investigate supplier VCC payments on Conferma; report any expired, uncharged VCC cards to the team.
• Upload Final invoices according to requirements set by the Senior Finance Manager.
• Verify and update supplier remittance email addresses in VBS.
• Run the daily prepayment report
• Chase supplier for missing proforma invoices
• Follow up internally for proforma invoice on urgent bookings
• Chase VAT invoices for prepaid suppliers in the UK, Germany, and Denmark based on report
• Provide team with daily and week updates on missing proforma

Person Profile:

• An accounting qualification is desirable but not essential.
• Strong English language skills - oral, and written.
• Proficiency in Microsoft Excel, including VLOOKUP, Pivot Tables, Conditional Formatting, and Logical Formulas.
• Familiarity with accounting software.
• A highly organised, and detail‑focused individual.
• Moderate understanding of account payables and financial processes.
• Analytical mindset with the ability to identify and resolve discrepancies.
• Proactive and dependable.
• Comfortable working with financial systems, spreadsheets, and reporting tools.
• Excellent time management and ability to meet deadlines.
• Clear and professional communication skills, both written and verbal.
• Collaborative team player.
• Demonstrates integrity and discretion in handling financial data.

What you can expect

• Comprehensive training on VOSAIO’s internal databases e.g. VBS.
• A friendly and cooperative work environment.
• A collaborative team.
• Monday to Friday working week, with Hybrid working arrangements (following probation).
• As this position supports a UK‑based team, working hours will align with UK business hours. The standard shift will be either 12:00 PM – 8:00 PM or 2:00 PM – 10:00 PM (Malaysia time).

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