Accounts Executive, Accounts Payable

Viewqwest Private Limited; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading technology services company in Kuala Lumpur is seeking an Accounting Executive, Accounts Payable, to manage end-to-end AP functions ensuring accuracy and compliance. The role focuses on vendor invoice processing, adherence to internal controls, and supporting enhancements through automation. Ideal candidates will have a bachelor's degree in accounting or finance and 0-3 years of relevant experience. Fresh graduates are encouraged to apply. Strong skills in accounting processes and Microsoft Excel are essential for this role.

Qualifications

• 0-3 years of experience in Accounts Payable or General Accounting, preferably in an MNC or shared services environment.
• Fresh graduates are welcome to apply.
• Strong understanding of AP processes, tax compliance (SST), and financial controls.

Responsibilities

• Oversee and process vendor invoices and payment transactions accurately.
• Ensure compliance with tax regulations and company policies.
• Identify opportunities to enhance AP processes through automation.
• Prepare and analyze AP aging reports and month-end closing reports.

Skills

Strong technical accounting background

AP automation experience

Ability to work with cross-functional teams

High attention to detail

Problem-solving skills

Proficiency in Microsoft Excel

Education

Bachelor’s degree in Accounting, Finance, or a related field

Tools

Financial reporting tools

Job description

We are looking for an Accounting Executive, Accounts Payable to oversee the end-to-end AP function, ensuring accuracy, compliance, and timely payments. This role involves managing invoice processing, enforcing internal controls, and supporting process improvements to enhance efficiency. The ideal candidate will have a strong technical accounting background, AP automation experience, and the ability to work with cross-functional teams.

Key Responsibilities

Accounts Payable Operations

• Oversee and process vendor invoices, staff reimbursements, and payment transactions in a timely and accurate manner.
• Ensure adherence to the policy and other internal controls.
• Review and verify invoices, ensuring proper documentation and approval before processing.
• Coordinate with the procurement and finance teams to resolve invoice discrepancies, payment holds, and vendor disputes.

Compliance & Internal Controls

• Ensure compliance with tax regulations (e.g., SST), company policies, and accounting standards (IFRS, GAAP).
• Assist in internal and external audits by providing necessary AP reports and supporting documentation.
• Monitor vendor accounts to ensure timely reconciliation and prevent outstanding balances.

Process Improvement & Automation

• Identify opportunities to enhance AP processes through automation and digital solutions.
• Support the implementation of AP system upgrades and best practices to improve efficiency.
• Collaborate with the treasury team to optimize cash flow and payment scheduling.

Reporting & Analysis

• Prepare and analyze AP aging reports, payment forecasts, and month-end closing reports.
• Assist in financial reporting by providing AP-related accruals, reconciliations, and expense tracking.
• Monitor key AP performance metrics and recommend improvements.

Requirements

Education & Experience

• Bachelor’s degree in Accounting, Finance, or a related field.
• 0-3 years of experience in Accounts Payable or General Accounting, preferably in an MNC or shared services environment.
• Fresh graduates are welcome to apply.
• Strong understanding of AP processes, tax compliance (SST), and financial controls.
• High attention to detail and problem-solving skills to resolve invoice/payment discrepancies.
• Proficiency in Microsoft Excel and financial reporting tools.
• Ability to work independently and collaborate with internal teams and external vendors.

Preferred Qualifications

• Experience in AP automation and process improvement initiatives.
• Knowledge of multi-currency transactions and international payment processes.
• Prior experience handling high-volume transactions in a fast-paced environment.