Accounting & Administrative Assistant (ID: 692165)

PERSOL; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A growing Software & IT Services company in Kuala Lumpur is seeking an Accounting & Administrative Assistant. This role offers the opportunity to support accounting operations and office administration with diverse responsibilities. Ideal candidates will have a diploma in accounting or finance, along with 2–3 years of relevant experience. Responsibilities include data entry, financial reporting, vendor coordination, and daily office management. Join a collaborative team in a convenient city location with excellent transport access.

Benefits

Dynamic IT & software services environment

Collaborative and supportive team culture

Convenient location with excellent public transport access

Qualifications

• 2–3 years of relevant experience in accounting and/or administrative roles.
• Experience with accounting systems is an advantage.
• Strong data entry skills with high attention to detail.

Responsibilities

• Accurate data entry and record keeping, including financial ledgers.
• Assist with journal entries and basic financial reporting.
• Support daily office administration tasks.

Skills

Attention to detail

Communication

Data entry

Organization

Education

Diploma or higher qualification in Accounting or Finance

Tools

Microsoft Excel

Oracle

Navision

NetSuite

Job description

✨ Job Opportunity: Accounting & Administrative Assistant

Location: Kuala Lumpur (Easily accessible by public transport)

Industry: Software & IT Services

Are you a detail-oriented professional who enjoys working with numbers, systems, and people? Join a growing Software & IT Services company and play a vital role in supporting accounting operations and office administration across the region.

Why Join Us?

• Exposure to regional accounting operations, including China (Shanghai)
• Dynamic IT & software services environment
• Stable role with diverse responsibilities—no two days are the same
• Convenient city location with excellent public transport access
• Collaborative and supportive team culture

Your Key Responsibilities

Accounting & Finance Support

• Accurate data entry and record keeping, including financial ledgers and supporting documents
• Perform credit card, payroll (ADP), fixed asset, and intercompany reconciliations
• Assist with journal entries, basic financial reporting, and statutory records (marketing & entertainment expenses)
• Support procurement and accounts payable, including invoice verification, batching, and payment coordination
• Circulate and verify FX rates, manage petty cash, and support OPEX recharge processing

Banking & Vendor Coordination

• Create vendor templates (including Chinese vendors) and manage vendor onboarding
• Liaise directly with suppliers to verify contracts and details
• Act as a key coordinator between vendors and internal stakeholders

Administrative & Office Support (Malaysia)

• Support daily office administration: emails, mail, scheduling, filing, documentation, and supplies
• Assist with facility-related matters such as office leasing, repairs, and maintenance
• Manage central mailbox and general correspondence

IT & Asset Administration

• Coordinate and follow up on IT asset allocation and confirmations with employees

Compliance

• Ensure all transactions and processes comply with company policies and deadlines

What We’re Looking For

• Diploma or higher qualification in Accounting, Finance, or related fields
• 2–3 years of relevant experience in accounting and/or administrative roles
• Experience with accounting systems (e.g. Oracle, Navision, NetSuite) is an advantage
• Proficient in Microsoft Excel & Word
• Strong data entry skills with high attention to detail and accuracy
• Well-organized, able to prioritize tasks and meet deadlines
• Comfortable working in a structured, compliance-driven environment