Accounting and Administrative Assistant

Tungsten Automation; Kuala Lumpur; On-site; MYR 30,000 - 45,000; Full time

Job summary

A leading automation firm in Kuala Lumpur seeks an Accounting & Admin Assistant to provide essential administrative support to the accounting department. This role involves various duties such as data entry, invoice processing, vendor management, and compliance with company policies. Ideal candidates should possess strong detail orientation, basic accounting knowledge, and familiarity with computer tools like Excel and Netsuite. Candidates are expected to work onsite 5 days a week.

Qualifications

• Strong detail orientation is crucial for accurate financial records.
• Basic accounting knowledge is required for supporting accounting tasks.
• Proficient in Excel and Netsuite is necessary for daily operations.

Responsibilities

• Input and maintain accurate financial data and documents.
• Manage supplier relationships, including onboarding and contracts.
• Assist with financial reports and journal entries.

Skills

Detail orientation

Basic accounting knowledge

Computer skills (Excel, Netsuite)

Tools

Netsuite

Excel

Job description

Job Purpose

Accounting & Admin Assistant provides crucial administrative and clerical support to an accounting department, handling daily tasks like data entry, invoice processing (opex recharge), filing, and assisting with month-end close. The role requires strong detail orientation, basic accounting knowledge, and computer skills (Excel, Netsuite) to ensure accurate financial records and smooth operations. Additionally, the assistant will provide admin support for the Malaysia team by liaising and supporting Facility department requirements such as office leasing, equipment repairs and maintenance, and ensuring adequate pantry stock for staff welfare. This role requires the candidate to work in the office 5 days a week.

Key Responsibilities

• Data Entry & Record Keeping – Accurately inputting financial data especially for Shanghai China Chinese, maintaining ledgers, auditing supporting documents, and filing documents (physical/digital).
• Banking – Creating Vendor template in Chinese.
• Fixed Asset stock reconciliation – Reconciling fixed assets clearing accounts and ICO item recharge and refund.
• Reconciliation – Credit card reconciliation and ADP payroll recharge.
• Reporting – Assisting with basic financial reports, journal entries, and compiling records such as local statutory entertainment and marketing details for managers.
• Vendor Management & Coordinator – Manages supplier relationships, ensuring smooth operations by handling onboarding, contracts and verifying details with vendor directly. Being the primary contact to liaise between internal stakeholders and vendor.
• Procurement Support – Send invoice for verification and payments and batching AP invoices.
• Accounts Administrative Support – Circulate and check including local statutory FX rates for billing and align with Accounting system, managing correspondence, APJ petty cash, managing central mailbox, invoice processing for opex recharge and other clerical duties for the team.
• Office Administrative Support for (MY) – Managing daily office operations, handling communications (phones, emails, mail), scheduling appointments, organizing files, preparing documents/reports, managing supplies, and assisting staff to ensure smooth workflow, acting as a key organizational backbone. Liaising and supporting Facility department requirement such as office leasing, equipment repairs and maintenance, etc.
• IT Administrative Support – Co-ordinating and following up on asset allocation confirmation with employee.
• Compliance – Ensuring transactions comply with company policies and deadlines.