Account Executive

TPGR SDN BHD; Pasir Gudang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A financial management service provider in Johor, Malaysia is seeking an Account Executive to oversee financial transactions across various accounting functions. The role involves income auditing, procedural checks, and timely reporting of financial data. You will manage accounts including accounts payable, accounts receivable, and fixed assets while maintaining confidentiality and compliance with policies. Strong auditing and organizational skills are essential for success in this position.

Qualifications

• Experience in overseeing financial transactions in a comparable role.
• Strong analytical skills to conduct audits and financial checks.
• Ability to maintain confidentiality of sensitive financial information.

Responsibilities

• Oversee income auditing and ensure accuracy across financial functions.
• Conduct procedural checks and maintain compliance with company policies.
• Prepare daily income summary reports and manage city ledger accounts.

Skills

Financial transaction oversight

Income auditing

Reporting accuracy

Tax compliance

Cash management

Job description

Overview

The Account Executive is responsible for overseeing financial transactions and ensuring accuracy and compliance across various accounting functions. This role involves income auditing, procedural checks, and reporting, as well as managing city ledger accounts, accounts payable, accounts receivable, fixed assets, general ledger, and petty cash. The Account Executive ensures timely and accurate financial operations while maintaining confidentiality and adhering to company policies.

Key Responsibilities

Income Auditing:

• Conduct daily audits of income from various outlets and verify the accuracy of sales and billing.
• Perform random checks on room rates, golf fees, and other outlet charges to ensure they align with approved rates.
• Ensure tax compliance and apply accurate tax rate on billings as per latest RMCD guidelines.
• Audit daily collections and bank deposits, ensuring prompt and accurate submission by the Chief Cashier to tally with sales report.
• Confirm that banquet functions are billed and accounted for accurately.
• Ensure all income is collected, reported, and recorded accurately, and address any discrepancies promptly.
• Verify that cancellations, waivers, rebates, and discounts are properly authorized.
• Validate acceptance of vouchers, coupons, and other payment modes, ensuring they are recorded correctly.
• Investigate and recover any discrepancies, shortages, or errors.

Procedure Checks:

• Develop and implement checklists and spot check schedules for resort operations.
• Conduct random spot checks on cashiers' remittance and ensure adherence to procedures.
• Perform surprise cash counts on cashiers and float holders to prevent abuse.
• Review the float movement records for accuracy.
• Verify that discounts, rebates, and complimentary services are substantiated and approved.
• Conduct spot checks on outlet statistics and ensure alignment with charged amounts.
• Investigate and address any deviations from procedures.

Reporting:

• Prepare daily income summary reports after verifying the accuracy of outlet reports.
• Maintain records of cashier inquiries and ensure proper follow-up on discrepancies.
• Ensure timely reporting of missing checks and bills, with investigations and necessary actions taken.
• Address any weaknesses or discrepancies in reports generated by outlet cashiers.

City Ledger Accounts

• Maintain an organized filing and retrieval system for city ledger accounts.
• Ensure accurate and timely billing of city ledger accounts.
• Monitor long-outstanding accounts and issue reminders as needed.

Accounts Receivable

• Manage and input accounts receivable records accurately.
• Recognize revenue timely and monitor debtor accounts in line with credit policies.
• Follow up on overdue accounts, issue reminders and perform monthly reconciliations.

Accounts Payable

• Ensure timely and accurate input of accounts payable records.
• Verify the correctness of invoices regarding prices, quality, and quantity.
• Reconcile creditor statements monthly and monitor cheque movements.

Fixed Assets

• Ensure accurate input and maintenance of the fixed asset register.
• Record and file movements of fixed assets.
• Prepare reports for asset write-offs or disposals, obtain management approval, and update records accordingly.
• Perform monthly reconciliation of fixed assets.
• Accurately input data into the general ledger and prepare final reports.
• Perform monthly reconciliations of all accounts and assist with departmental financial queries.
• Coordinate with auditors to reduce auditing costs and ensure all accounts and balances are supported and explainable.
• Prepare financial and tax reports as required and assist in annual budgeting and forecasting.

Petty Cash Float / Part-Time Floats

• Ensure petty cash disbursements adhere to company policies.
• Review daily operations for reimbursement needs.

Confidentiality

Maintain the confidentiality of all documents and information related to job functions.