Account Assistant

Diadem Trading Sdn Bhd; Seberang Perai; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

A leading retail company in Penang is seeking a Bookkeeper to maintain accurate financial records and manage accounts. This role requires a minimum of 1-2 years of bookkeeping experience, ideally in the hospitality sector. Candidates should have strong skills in cloud accounting software like Xero or Zoho and be proficient in Excel. Benefits include medical coverage, group insurance, and EPF contributions. This position offers a hybrid work location with evening shifts.

Benefits

Medical Benefit

Group Insurance

Training

EPF

SOCSO

Qualifications

• Minimum 1-2 years bookkeeping experience, preferably in hospitality/retail.
• Strong knowledge of cloud accounting software and Excel.
• Good understanding of VAT rules and processes.

Responsibilities

• Maintain accurate financial records for operations.
• Process purchase invoices and manage ledgers.
• Perform monthly bank and cash reconciliations.
• Support VAT return preparation and compliance.
• Prepare and post necessary journals.

Skills

Bookkeeping experience

Cloud accounting software (Xero, Zoho)

Excel skills (data entry, reconciliation)

Understanding of VAT rules

Attention to detail

English communication skills

Teamwork capabilities

Tools

Xero

Zoho

Microsoft Excel

Job description

Responsibilities

Maintain accurate and up-to-date financial records for the operations (sales income, shop expenses, invoices, receipts).

Process purchase invoices, assist with accounts payable and receivable, supplier & customer ledger management (including franchised / outlet partnerships if applicable).

Perform monthly bank, card and cash-register reconciliations across outlets.

Support VAT return preparation and ensure compliance latest rules.

Prepare and post journals (prepayments, accruals, inter-shop transfers, internal cost allocations) as needed.

Liaise with operation managers for expense collection, petty cash controls, cash-up variances etc.

Work with cloud accounting software (e.g., Xero, Zoho) and Microsoft Excel to produce basic financial reports (shop-level P&L, cost of goods sold, margin tracking) for management.

Support external/internal accountants / auditors for year-end accounts, and provide audit packs when required.

Ensure compliance with internal control procedures, standard operating procedures (SOPs) for the shops, and regulatory requirements.

Work as part of a small finance team; may be required to assist with ad-hoc finance tasks related to our hospitality retail operation.

5 Working days, Monday to Friday, evening shift (3pm-11pm)

Requirements & Skills

Minimum 1-2 years bookkeeping experience in the - preferably in a hospitality / retail / café / coffee-shop environment or multi-site business.

Strong working knowledge of cloud accounting software (Xero, Zoho etc) and Excel skills (data entry, reconciliation, pivot tables appreciated).

Good understanding of VAT rules and submission processes.

Familiarity with hospitality/retail operations: e.g., cash register / POS reconciliations, multiple outlets, cost of sales tracking, supplier stock invoicing.

Excellent attention to detail, ability to manage multiple shop-ledgers / cost centres, meet deadlines.

Strong written & verbal English communication skills; comfortable liaising with shop managers, suppliers, external accountants.

Ability to work independently and within a small team.

Benefits

• Medical Benefit
• Group Insurance
• Training
• EPF
• SOCSO

Work Location

Hybrid remote in Bukit Mertajam