Account Assistant

Bread History; Seberang Perai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A reputable food company in Penang is seeking an experienced Accounts Executive to handle Accounts Payable and Receivable, as well as Inventory & COGS analysis. The ideal candidate will review invoices, reconcile sales, and track inventory movements while ensuring compliance with company policies. This role requires a strong background in accounting and excellent attention to detail, along with proficiency in accounting software and Excel. Competitive salary and growth opportunities offered.

Benefits

Competitive salary

Health benefits

Career development opportunities

Qualifications

• Bachelor’s degree in Accounting or Finance required.
• Strong analytical skills with attention to detail.
• Proficient in using accounting software and Excel.

Responsibilities

• Review and verify supplier invoices for accuracy.
• Reconcile daily outlet sales vs POS and bank-in.
• Monitor inventory levels and prepare monthly COGS reports.
• File and maintain proper documentation.

Skills

Attention to detail

Analytical skills

Experience in invoice processing

Proficient in Excel

Education

Degree in Accounting or Finance

Tools

Accounting software

Excel

Job description

Accounts Payable Responsibilities

• ✓ Review and verify supplier invoices for accuracy.
• ✓ Check pricing, quantity, and approval signatures.
• ✓ Ensure CKs and outlet invoices match supporting documents.
• ✓ Follow up on discrepancies immediately.
• ✓ Prepare weekly and monthly supplier payment batches.
• ✓ Ensure payment terms are followed to avoid late payment.
• ✓ Update payment tracker for timely disbursements.
• 3. Accounts Payable Ledger & Reconciliation
• ✓ Enter supplier invoices into the accounting system.
• ✓ Perform monthly supplier statement reconciliation.
• ✓ Investigate outstanding issues or discrepancies.
• 4. Expense & Claims Processing
• ✓ Verify staff claims, petty cash, and travel expenses.
• ✓ Ensure compliance with company claim policy.
• ✓ Check outlet expenses such as utilities, mall charges, and rent.
• ✓ Track recurring monthly expenses.
• 5. Tax & Compliance
• ✓ Ensure supplier tax invoices meet IRBM requirements.
• ✓ Identify SST-applicable invoices.
• ✓ Prepare documents required for audit and tax agent.
• ✓ Support e-invoice compliance for supplier invoices.
• 6. Month-End Closing Support
• ✓ Prepare AP-related journals (accruals, prepaid, reclassifications).
• ✓ Update AP listing for closing.
• ✓ Assist GL team with reconciliation schedules.
• 7. Documentation & Filing
• ✓ Maintain proper filing of invoices, DOs, GRNs, and payment vouchers.
• ✓ Ensure documents are complete for SST (if applicable) and audit.

Accounts Receivable Responsibilities

• 1. Sales Reconciliation – Daily / Weekly
• ✓ Reconcile daily outlet sales vs POS vs bank-in.
• ✓ Identify shortages, overages, and missing settlement slips.
• ✓ Verify credit card and e-wallet settlements.
• ✓ Ensure accurate upload of sales to accounting system.
• 2. Corporate Billing & Invoicing
• ✓ Prepare invoices for wholesale/corporate customers.
• ✓ Ensure accuracy of billing (prices, quantities, DOs).
• ✓ Issue invoices and statements promptly.
• 3. AR Collection & Follow-Up
• ✓ Follow up on overdue payments.
• ✓ Prepare monthly collection summary.
• ✓ Escalate high-risk accounts.
• ✓ Reconcile bank deposits, credit card settlements, e-wallet settlements.
• ✓ Track missing or late settlements from payment providers.
• 5. Credit Control
• ✓ Review new customer applications.
• ✓ Propose suitable credit limits and terms.
• ✓ Suspend accounts exceeding credit limits.
• 6. Month-End Closing Support
• ✓ Prepare AR-related journals.
• ✓ Update AR listing.
• ✓ Provide reports to GL and management.
• 7. Documentation & Filing
• ✓ File delivery orders, invoices, statements, and contracts.
• ✓ Maintain organized digital copies of documents.

Inventory & COGS Analysis Responsibilities

• 1. Raw Material Inventory Monitoring (CKs)
• ✓ Track daily, weekly, and monthly movement of raw materials.
• ✓ Verify stock reports from CK production teams.
• ✓ Monitor variances between:
• • ➢ Highlight abnormal usage or wastage.
  • ➢ Ensure stock data is updated accurately in system
• 2. Finished Goods & Outlet Inventory Control
• ✓ Monitor finished goods transferred from CK to outlets.
• ✓ Reconcile outlet wastage vs sales.
• ✓ Analyse stock turnover rate and perform trend monitoring.
• ✓ Alert operations team on low stock or slow-moving items.
• 3. COGS Analysis & Reporting
• ✓ Prepare monthly COGS (Cost of Goods Sold) report by CK and by outlets.
• ✓ Packaging cost
• ✓ Wastage & spoilage
• ✓ Variance vs standard costing
• ✓ Identify reasons for COGS fluctuations (ingredient price changes, wastage, recipe changes).
• 4. Recipe Costing & BOM (Bill of Materials) Maintenance
• ✓ Maintain updated recipe costing for all products.
• ✓ Update BOM whenever ingredient price changes.
• ✓ Ensure accuracy of standard cost for each SKU.
• ✓ Work closely with R&D/New Product Development team for new recipe costing.
• 5. Monthly CK Variance Analysis
• ✓ Production yield variance
• ✓ Shrinkage, wastage, spoilage
• ✓ Investigate root cause of variances and propose corrective actions.
• 6. Stock Reconciliation & Physical Stock Count
• ✓ Lead monthly stock count for all CKs.
• ✓ Prepare stock adjustment journals for GL team.
• 7. COGS Forecasting & Budgeting Support
• ✓ Provide cost assumptions for annual budget.
• ✓ Estimate COGS impact from:
• ✓ Ingredient price increases
• ✓ New menu items
• ✓ Assist in preparing budget COGS vs actual COGS variance reports.
• 8. Document Control & Data Accuracy
• ✓ Maintain proper records for CK production sheets, wastage forms, inventory logs.
• ✓ Ensure data accuracy for audit, SST (If applicable), and cost control purposes.
• ✓ Organise costing files by product category.
• ✓ Work closely with:
• • Central Kitchen (CK) team – for production and wastage
  • Operations – for outlet stock & wastage
  • GL team – for stock journals and COGS posting
• 10. Documentation & Filing
• ✓ Filing all CK production reports (daily production sheets, yield reports).
• ✓ Filing CK wastage, spoilage, and adjustment forms.
• ✓ Filing recipe costing, BOM updates, and version history.
• ✓ Filing stock count sheets (CKs, warehouses).
• ✓ Filing supplier price lists and raw material changes for cost comparison.
• ✓ Maintaining folders for new product costing (NPD).
• ✓ Keeping costing logs and audit trails for internal/external audit.