Assistant Procurement Executive

Agensi Pekerjaan Minde Group Sdn Bhd; Kulai; On-site; MYR 30,000 - 45,000; Full time

Job summary

A global mechanical solutions provider in Kulai, Malaysia is seeking an Assistant Procurement Executive to research suppliers, manage purchase orders, and maintain inventory records. Candidates should have a Bachelor's degree in Business or Supply Chain Management, experience in procurement, and strong analytical and negotiation skills. This role offers the opportunity to work with various vendors and ensure timely delivery of goods. Join a respected company with high standards in quality and operational excellence.

Qualifications

• Bachelor's degree in Business, Supply Chain Management, or equivalent experience.
• Proven experience as a procurement assistant or similar role.
• Ability to work independently and in a team.

Responsibilities

• Research and identify potential suppliers/vendors.
• Assist in the creation and processing of purchase orders.
• Liaise with suppliers to resolve order discrepancies.
• Monitor and update inventory levels to prevent stockouts.
• Maintain accurate procurement records and prepare reports.

Skills

Analytical skills

Negotiation skills

Communication skills

Organizational skills

Attention to detail

Education

Bachelor's degree in Business or Supply Chain Management

Tools

Microsoft Office Suite

Procurement software

Job description

About the job 6530 - Assistant Procurement Executive

Company Overview

The company is a global provider of mechanical solutions specializing in various manufacturing processes, including metal stamping, metal fabrication, injection molding, and high-level assembly. With a significant presence in Johor Bahru, Malaysia, the company operates in a facility that spans approximately 400,000 square feet. It is certified with ISO 9001, ISO 14001, ISO 13485, and IATF 16949, ensuring high standards in quality and environmental management.

Job Description

• Sourcing Suppliers: Research and identify potential suppliers/vendors. Obtain price quotations and negotiate terms and conditions. Maintain a comprehensive supplier database.
• Purchase Order Management: Assist in the creation and processing of purchase orders. Review purchase orders for accuracy and completeness. Track and monitor order status to ensure timely delivery.
• Vendor Communication: Liaise with suppliers to resolve order discrepancies or issues. Communicate delivery schedules and expectations to suppliers. Maintain positive relationships with vendors.
• Inventory Control: Monitor and update inventory levels to avoid stockouts. Assist in conducting regular stock counts and reconciliation. Coordinate with relevant departments to manage surplus or obsolete inventory.
• Documentation and Record-Keeping: Maintain accurate procurement records, including purchase orders and contracts. Organize and file procurement documents for easy retrieval. Prepare reports and summaries as needed.

Job Requirements

• Bachelor's degree in Business, Supply Chain Management, or a related field (or equivalent work experience).
• Proven experience as a procurement assistant or in a similar role is a plus.
• Familiarity with procurement software and tools is an advantage.
• Strong analytical and problem-solving skills.
• Excellent communication and negotiation abilities.
• Attention to detail and a high level of accuracy.
• Ability to work independently and as part of a team.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Knowledge of procurement regulations and best practices is preferred.