Talent Acquisition Coordinator

SEEK; Daerah Khusus Ibukota Jakarta; On-site; USD 15.000 - 30.000; Full time

Job summary

SEEK is seeking a Talent Acquisition Coordinator to manage recruitment processes across the APAC region. This role is crucial for ensuring a seamless candidate experience while enhancing operational efficiency in our talent acquisition efforts. The ideal candidate will have strong organizational skills, experience in HR operations, and a proactive approach to improving recruitment practices.

Qualifications

• Experience managing recruitment coordination in a fast-paced environment.
• Strong communication skills for candidate management.
• Ability to take initiative and drive improvements.

Responsibilities

• Coordinate end-to-end scheduling of interviews across time zones.
• Manage candidate communications during the recruitment process.
• Maintain accurate recruitment data and support process improvements.

Skills

Organizational skills

Communication

Proactivity

Process improvement

Team collaboration

Education

Experience in HR operations or similar administrative role

Proficiency in Microsoft Office Suite

Experience with applicant tracking systems (SmartRecruiters preferred)

Tools

SmartRecruiters

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Company Description

About Jobstreet by SEEK

SEEK operates market-leading online employment marketplaces, including Jobstreet and Jobsdb in Asia. SEEK has been helping people live more fulfilling and productive working lives and helping organisations succeed for over 25 years.

Founded and headquartered in Melbourne, Australia, SEEK has grown into a multinational technology company with over 3,300 employees and is listed on the Australian Securities Exchange.

SEEK’s presence spans Australia, New Zealand, Hong Kong, Indonesia, Malaysia, the Philippines, Singapore and Thailand. Additionally, SEEK has minority investments in employment marketplaces in China, South Korea and Bangladesh.

SEEK develops and applies innovative data and technology tools to facilitate high-quality matching and improve reliability of marketplace information.

In 2021, 2022, 2023 and 2024, SEEK was recognised as one of Australia’s Top Ten Places to Work in Technology in the AFR BOSS Best Places to Work awards. SEEK was also named a 5-Star Employer of Choice by HRD Asia in 2024 and won four accolades at TalentCorp’s Life at Work Awards 2023 in Malaysia.

Job Description

The Role

The Talent Acquisition Coordinator plays a vital role in supporting our recruitment operations by managing the coordination aspects of the hiring process. This position ensures seamless candidate experience while supporting Talent Acquisition Consultants and hiring managers to deliver efficient recruitment outcomes across the APAC region.

The role encompasses end-to-end coordination activities, including interview scheduling, candidate communications, documentation preparation, and background screening processes. Additionally, the coordinator contributes to process improvements, maintains recruitment resources, supports reporting and analytics efforts, and collaborates with cross-functional teams to enhance operational efficiency and drive continuous improvement across our talent acquisition functions.

Key Responsibilities

Recruitment Coordination & Support:

• Coordinate end-to-end interview scheduling across different time zones and stakeholders
• Manage candidate communications throughout the recruitment process
• Prepare and distribute letters, employment contracts, and related documentation
• Coordinate reference checks and background screening processes
• Maintain accurate candidate records and recruitment data in SmartRecruiters
• Collaborate with the Human Resources Operations team to prepare for the seamless transition and onboarding of new hires.

Process Management & Improvement:

• Support process improvement initiatives to enhance recruitment efficiency, including identifying redundant processes and opportunities for automation.
• Maintain and update recruitment templates, guides, and documentation
• Collaborate with cross-functional teams to drive operational excellence through process optimization
• Research and recommend automation solutions for routine coordination activities

Reporting & Analytics

• Coordinate recruitment reporting and data analyst efforts, oversee dashboard monitoring, and collaborate on initiatives to improve data quality and actionable insights.
• Support compliance requirements and audit processes
• Maintain recruitment metrics and provide operational insights

Qualifications

Essential Qualifications, Skills, and Experience

• Experience in recruitment coordination, HR operations, or similar administrative role
• Proficiency in applicant tracking systems (SmartRecruiters preferred)
• Strong organizational skills with ability to manage multiple priorities
• Excellent written and verbal communication skills
• Experience working in a fast-paced, deadline-driven environment
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Demonstrated growth mindset with proactive approach to learning and continuous improvement
• Proven ability to take initiative and drive process improvements independently

Desired Values

• Believed in aiming high to deliver world-class results and yet, not forgetting to care for others

Additional Information

The Team

You will report to the APAC TA Operations Manager as a key TA team member. The APAC TA team comprises talent acquisition professionals specializing in hiring for different areas of SEEK.

The TA team forms part of the broader P&C team, which includes HR Generalists, Remuneration and Benefits, Payroll and HR Information Systems, Corporate Communications, and our Operations Support team.

At SEEK, we are passionate about fostering a culture of inclusion and wellbeing that embraces and values the diversity of our people. We are a purpose driven business that works with heart.

We know teams with diverse ideas, experiences and perspectives are more creative and are critical to ensuring effective delivery and innovating to enable our future success. As such, we welcome applications from people with diverse backgrounds and life experiences, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. If you have the skills, curiosity and an adaptable mindset but don't meet every responsibility or qualification listed in this advertisement, please still get in touch with us.

Should you require any specific supportor adjustments throughout the recruitment process and beyond, please advise us and we will be happy to assist.

SEEK kindly requests no unsolicited resumes or approaches from recruitment agencies and will not be responsible for any associated fees.