Program Operations Associate

Climate Policy Initiative; Daerah Khusus Ibukota Jakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

Climate Policy Initiative is seeking a proactive Program Operations Associate to support the Climate Finance program in Jakarta. This role involves project lifecycle administration, compliance management, and effective collaboration across international teams. Ideal for candidates aiming for a career in climate change or international development, this position requires strong organizational and communication skills.

Benefits

Highly competitive salary and benefits package

Qualifications

• 2-3 years experience in administration support in international/not-for-profit organization.
• Familiarity with donor & governmental grant management.
• Fluency in English required.

Responsibilities

• Provide project lifecycle administrative support for the Indonesia Program.
• Assist in preparing due diligence submissions and project proposals.
• Maintain data on key project management platforms.

Skills

Organizational Skills

Communication

Attention to Detail

Interpersonal Skills

Education

Project Management qualification (Prince2, Agile or similar)

Tools

Microsoft Office Suite

Fluxx Grantseeker

NetSuite Suite Projects Pro

Airtable

Job description

About CPI

CPI is an analysis and advisory organization with deep expertise in finance and policy. Our mission is to help governments, businesses, and financial institutions drive economic growth while addressing climate change. CPI has six offices around the world in Brazil, India, Indonesia, the United Kingdom, and the United States.

CPI is known as a leader in tracking sustainable investment trends, identifying innovative business models, and supporting the solutions that can drive the transition to a low-carbon, climate-resilient, inclusive economy. We are unique in our focus on finance, our ability to get the right people to the table, and our analytical rigor.

About the role

CPI is seeking a proactive and detail-oriented Program Operations Associate to provide critical operational support to the Climate Finance program in Indonesia. This position requires an independent and resourceful individual with strong organizational, communication and interpersonal skills. The position requires strong attention to detail, a high level of professionalism, and the ability to multitask projects simultaneously.

Position Summary

This position is ideal for a candidate looking to build a career in the international development or climate change space, with a particular focus on program and/or grant management.

You will report to the Senior Manager, Global Operations, and work closely with team members across offices and departments in the United States, United Kingdom, India, and Indonesia.

Primary Duties & Responsibilities

Includes the following and others as assigned:

• Provide project lifecycle administrative support for the Indonesia Program, including:
• Supporting the preparation of due diligence submissions and project proposals
• Drafting consultant contracts; arranging for approvals; processing invoices
• Ensuring procurement compliance
• Maintain accurate data on key project management platforms, including Fluxx
• Grantseeker, NetSuite Suite Projects Pro , and Sage Intacct, working closely with project managers to monitor changes and maintain
• accurate records
• Support the implementation of internal project management policies and procedures
• Educate program staff to ensure accurate and compliant management of grants and contracts in adherence to donor regulations, local laws and regulations, and internal control procedures.
• Support internal knowledge management and sharing processes, including maintaining data
• Communicate and collaborate with CPI staff working around the globe.

Position Details

CPI is recruiting for one full-time position in our Jakarta Office. Applicants must have Indonesian citizenship or a permanent residency in Indonesia.

CPI offers a highly competitive salary and benefits package. Compensation will be commensurate with experience in line with CPI’s compensation framework.

To Apply

Click here to submit an application.

With your application, attach two documents in English: (1) an up-to-date CV and (2) a cover letter outlining why you want to work with CPI and how your skills and experience align with the above criteria.

Applications will be assessed on a rolling basis. We encourage applicants to apply as early as possible. The position will remain open until Friday, July 25.

Only short-listed applicants will be contacted.

Climate Policy Initiative is committed to diversity, equity, and inclusion, and we are working to embed DEI across every facet of our organization. We seek to establish a working environment where all board members, staff, volunteers, and contractors feel respected and valued regardless of gender, age, race, ethnicity, national origin, sexual orientation or identity, disability, education, or any other bias. We want to create an inclusive culture where all forms of diversity are openly valued as critical to the success of our organization and the achievement of our mission and vision.

If you have any support or access requirements, we encourage you to advise us at the time of application. We will then work with you to identify the best way to assist you through the recruitment process.

Qualifications & Experience

• Proven experience in providing
• administration support. A minimum of 2-3 years of experience working in an international and/or not-for-profit organization or in program administration is desirable
• Knowledge or experience with international and national donor & governmental grant management.
• Familiarity with best practice project management processes. A Project Management qualification, such as Prince2, Agile, or similar, is desirable but not required
• Experience with the Microsoft Office Suite. Experience with Fluxx Grantseeker, Airtable, and/or NetSuite Suite Projects Pro is desirable
• Basic understanding of the Indonesia tax system
• Written and spoken fluency in English is required
• You are committed to CPI’s mission and values
• You have excellent oral and written communication skills
• You are a stickler for detail and have strong organizational skills
• You are capable of juggling multiple tasks and priorities at the same time and adhering to strict deadlines
• You are self-motivated and dependable with a passion for learning
• You are calm under pressure and perform all tasks with absolute professionalism.