General Services Officer

Mazars Indonesia; Jakarta Selatan; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading audit and advisory firm in Jakarta is seeking an Office Management professional to ensure smooth office operations. Responsibilities include overseeing procurement processes, arranging travel for employees, and supervising administrative teams. The ideal candidate should hold a diploma degree, have at least one year of relevant experience, excellent MS Office skills, and strong English communication abilities. Join a diverse and supportive environment to grow your career and make an impact.

Qualifications

• Minimum 1 year of experience in general services or administration.
• Able to prioritize and multi-task effectively.
• Reliable, patient, and professional attitude.

Responsibilities

• Ensure smooth office operations and support business activities.
• Monitor stock levels and procurement processes.
• Arrange travel for employees' business trips.
• Supervise office administrative staff.

Skills

MS Office proficiency

Vendor sourcing knowledge

Negotiation skills

Organizational skills

Communication skills in English

Education

Diploma degree from any major

Job description

General Services Office Management

To undertake a variety of day‑to‑day office and clerical tasks.

To ensure that Forvis Mazars Indonesia office operations run smoothly and are successful in supporting other business activities.

To ensure the procurement process and delivery run smoothly and efficiently.

The General Services reports to the Office Manager.

Ensure all office equipment and utilities work well on a daily basis.

Inspect facilities periodically to determine problems and necessary maintenance.

Responsible for stationery requests, monitoring usage, and maintaining the stationery book.

Business Activity Report

Submit reports to Kemenkeu, OJK, OSS, and the company’s membership annual registration and renewal (IAPI, IKAPI, etc.).

Procurement

Monitor stock levels and identify purchasing needs, research potential vendors, track orders and ensure timely delivery, verify that all products arrive in good condition, and update internal databases with order details (dates, vendors, quantities, discounts).

Travel Arrangement

Arrange travel for all employees’ business trips, including flight and hotel booking.

Liaise with Vendors and Third Parties

Coordinate with building management, travel agents, formalities agencies, and company car services.

Office Administrative

Handle office reporting, stock opname, and reporting; assist the Office Manager with office inspections and company events.

Assist employees with administrative matters.

Team Supervision

Supervise Receptionists, Office Boys, Office Helpers, Couriers, and Drivers.

Requirements

• Minimum diploma degree from any major.
• Minimum 1 year of experience in general services or administration.
• Excellent proficiency with MS Office.
• Good knowledge of vendor sourcing practices (researching, evaluating, and liaising with vendors) and strong negotiation skills.
• Organized and able to prioritize and multi‑task.
• Reliable, patient, and professional.
• Excellent communication skills in English are mandatory.

Forvis Mazars is a leader in audit, tax, and advisory services, operating worldwide across 100+ countries and territories. Join our 40,000+ strong team to grow your career through global opportunities, diverse projects, and continuous learning. Belong to a supportive environment where your unique perspective is valued and success comes from working together. Impact with your bold ideas and help drive us forward.

Ready to grow, belong, and impact?

East Jakarta, Jakarta, ID