Facilities Coordinator

JLL; Daerah Khusus Ibukota Jakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading global real estate firm is seeking a Facilities Management professional to oversee day-to-day operations and vendor management in Jakarta, Indonesia. The ideal candidate will have over 3 years of experience in facilities management, strong organizational skills, and a proactive approach to solving issues. Responsibilities include monitoring building systems and coordinating maintenance activities. This position offers a dynamic work environment with opportunities for growth.

Qualifications

• 3+ years of experience in facilities management or business support services.
• Excellent communication and customer service skills.
• Strong organizational and multitasking abilities.

Responsibilities

• Assist FM in day-to-day operations of workplace facilities services.
• Monitor building systems including HVAC and plumbing.
• Coordinate preventative maintenance programs.

Skills

Facilities management

Vendor/contractor management

Building systems knowledge

Communication skills

Problem-solving skills

Education

Technical certification in facilities management (IFMA, FMP)

Tools

Facility management software

MS Office suite

Job description

JLL empowers you to shape a brighter way

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Description

General Requirement

• Ensure to instill a culture of engagement in the team that match our ‘I am JLL’ behaviours of being an Expert, Proactive, Innovative, Versatile, team Player and valuing the Customer – demonstrating actions on a monthly basis relating to each one;

• Clearly understand our Client(s) purpose and values, linking them to the way we work and our own behaviours to Ensure our delivery is Customer centric;

• Take and create experiences that are easy to deal with, that create consistent and sustainable value for our clients, customers and each other respectfully;

• Assist FM in day-to-day operations of workplace facilities services

• Supervision of 3rd Party vendors

• Conduct regular facility inspections (meeting rooms, offices, etc) and arrange for follow up with the respective contractors Staff is expected to conduct weekly site walkthroughs.

• Prepare and keep an undated listing of WPCs and user groups

• 24/7 emergency call support and site attendance is required

Business Support Services

• Coordinate preventative maintenance programs with vendors and in-house teams

• Coordinate Helpdesk operations, administrative support, reception, and visitor management

• Oversee meeting room scheduling and event coordination

• Administer office supplies inventory and procurement

• Oversee the purchase order and invoice payment activity

• Maintain and update business continuity procedures

• Incident management and recovery

• Assist in the implementation a comprehensive energy management program for your site(s)

• Monitor the latest statutory requirements, and ensure that the Client premises meet with the regulations.

• Conduct instructional briefings on inspection of premises to appointed contractor

Facility Hard Services

• Monitor building systems including HVAC, plumbing, electrical, and fire safety

• Process and track work orders for facility repairs and maintenance

• Assist in managing contractor relationships for specialty maintenance services

• Support facility compliance with regulatory requirements and safety standards

• Help coordinate facility improvement projects and renovations

• Maintain accurate records of maintenance activities and equipment warranties

Qualifications

• 3+ years of experience in facilities management or business support services

• Working knowledge of building systems and maintenance procedures

• Experience with vendor/contractor management

• Proficiency with facility management software and MS Office suite

• Strong organizational and multitasking abilities

• Excellent communication and customer service skills

• Problem-solving mindset with attention to detail

• Technical certification in facilities management (IFMA, FMP) preferred

Soft Skills

• Adaptability to changing priorities and emergency situations

• Team collaboration while working independently

• Strong interpersonal skills to interact effectively with all levels of staff

• Proactive approach to identifying and resolving potential issues

Location: On-site – Jakarta, Indonesia

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

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