External Relation

PT. HLI Green Power; Jawa Barat; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A multinational corporation is seeking a Governance Professional in Indonesia. This role requires managing communications with shareholders and preparing documents for Board meetings. Candidates should have at least 3 years of experience in governance, a strong understanding of corporate governance principles, and excellent communication skills. Proficiency in Microsoft Office is essential, along with a good command of English. The position involves significant coordination with shareholders and maintaining the confidentiality of corporate information.

Qualifications

• Minimum 3 years of experience in Governance, External Affairs or Shareholder Relations.
• Strong understanding of BOD processes and shareholder meeting procedures.
• Proven experience in managing BOD/shareholder meeting documents.

Responsibilities

• Manage end-to-end communication related to major shareholder decisions.
• Coordinate and respond to shareholder reports and inquiries.
• Prepare and distribute documents for Board and Shareholder Meetings.

Skills

Governance experience

Corporate governance understanding

Stakeholder management

Attention to detail

Proficiency in Microsoft Office

English proficiency

Job description

Key Qualifications

• Minimum 3 years of experience in Governance, External Affairs or Shareholder Relations—preferably in a multinational company or publicly listed entity.
• Strong understanding of corporate governance, BOD processes, and shareholder meeting procedures.
• Proven experience in preparing and managing BOD/shareholder meeting documents (approval papers, meeting packs, resolutions, etc.).
• Excellent communication, coordination, and stakeholder management skills—with the ability to interact professionally with shareholders, board members, and cross‑functional teams.
• High level of attention to detail, confidentiality, and accuracy in handling governance documents.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel) and familiarity with document management systems.
• Good command of English (written and spoken); experience communicating with foreign shareholders is a strong advantage.

Responsibilities

• Manage end-to-end communication related to major shareholder decision-making matters.
• Coordinate and respond to regular shareholder reports, approval requests, and formal inquiries from shareholders and the Board of Directors (BOD).
• Monitor, review, and ensure accuracy of all shareholder-related governance issues and strategic decision points.
• Prepare, compile, and distribute documents for Board of Directors and Shareholder Meetings (agendas, reports, approvals, resolutions).
• Serve as the primary communication window for official shareholder matters, including General Shareholders’ Meetings.
• Handle documentation and communication for BOD, shareholders, audit committee, and other governance stakeholders.
• Manage attendance information and respond to inquiries related to General Shareholders' Meetings.
• Ensure compliance with internal governance procedures and maintain confidentiality of sensitive corporate information.