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Office Services Coordinator
Descripción de la vacante
A technology solutions company is seeking an Office Services Coordinator to provide administrative support to a small team in a fast-paced professional environment. The ideal candidate will manage daily operations, scheduling, and documentation while collaborating effectively across teams. Must have strong communication skills and proficiency in Microsoft Office. This role offers a full-time schedule with potential for extension or conversion to full-time employment.
Formación
- Minimum 2 years of experience required.
Responsabilidades
- Prepare and execute vouchers with accuracy and timely submission.
- Assist with preparing and reconciling expense reports; track and submit receipts.
- Manage documentation, tracking, and coordination of administrative contracts.
- Support accounts receivable tasks, including invoice tracking.
- Send, track, and file electronically signed documents.
- Provide light assistance with marketing tasks and events.
- Schedule and coordinate meetings for brokers and team members.
- Prepare printed and bound materials for presentations.
- Perform additional administrative tasks as needed.
Conocimientos
Educación
Herramientas
Location: Irvine, CA (ONSITE)
Duration: 12/4/2025 – 4/24/2026 (Possible extension & potential to convert to FTE)
Hours: 8:30 AM – 5:30 PM, Monday–Friday (Subject to change) | 40 hours
Pre-screening: Microsoft office assessments
Work Environment / Team Overview: The resource will be assigned to work with a broker and a shared team, providing administrative support in a fast-paced professional environment.
Summary: As an Office Services Coordinator, you will provide administrative support to a small team or department, assisting with daily operations, documentation, scheduling, and general office services.
- Voucher Processing: Prepare and execute vouchers with accuracy and timely submission.
- Expense Management: Assist with preparing and reconciling expense reports; track and submit receipts.
- Administrative Contract Support: Manage documentation, tracking, and coordination of administrative contracts.
- Accounts Receivable (AR): Support AR tasks, including invoice tracking, follow‑up, and basic reporting.
- DocuSign Management: Send, track, and file electronically signed documents.
- Marketing & Event Support: Provide light assistance with marketing tasks and internal/client events.
- Calendar Management: Schedule and coordinate meetings for brokers and team members.
- Printing & Binding: Prepare printed and bound materials for presentations and client meetings.
- General Administrative Support: Perform additional administrative tasks as needed.
- Strong verbal and written communication skills.
- Ability to collaborate effectively across teams.
- Proficiency in Microsoft Excel, Word, and PowerPoint.
- Microsoft Excel, Word, and PowerPoint
- Basic computer functions
- Adobe InDesign familiarity (strong plus)
- Experience with CRM systems (plus)
- Experience: Minimum 2 years
- Education: High School Diploma or GED
- 1 virtual interview
- 1 onsite interview
Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
* El índice de referencia salarialse calcula en base a los salarios que ofrecen los líderes de mercado en los correspondientes sectores. Su función es guiar a los miembros Prémium a la hora de evaluar las distintas ofertas disponibles y de negociar el sueldo. El índice de referencia no es el salario indicado directamente por la empresa en particular, que podría ser muy superior o inferior.