Executive jobs in United Kingdom

Job Ref: 103073

sector: ICO Registrations, Pupillage cycle, Business Law, Domestic Advice, Probate matters, Offshire Litigation, Executive Assistant, Chancery and Commercial disciplines, Executive Assistant to Chamber Director, Probate

practice area: 5-15yrs experience, Chancery Bar Association Memberships, COMBAR, Commercial Litigation, CPD Organisational Skills, Security Clearances

THE ROLE: Executive Assistant to the Chambers Director
THE LOCATION: London
JOB REF NO: L4L1132

A fantastic opportunity has arisen for our client Barristers’ Chambers, widely recognised as one of the top sets at the English Bar in London. They offer genuine expertise across a broad range of both chancery and commercial disciplines. They cover the whole range of ‘business’ law, from offshore litigation about the world’s largest companies to domestic advice on probate matters, for both private and professional clients at home and abroad and are now seeking an experienced Executive Assistant to assist the Chambers Director and who will also support the Head of People and EDI.

The successful candidate will be expected to carry out the following duties:-

• EA Role Chambers Director -specific • In a paperless environment, undertaking the CD’s inbox filing, document filing and generally assisting with good electronic data management
• • Diary management – arranging meetings with staff, committees and practice groups, scheduling meetings / lunches as appropriate (must be able to anticipate CD’s needs in scheduling diary)
• • Fielding phone and email queries, acting as a buffer/gatekeeper to the CD, dealing with requests or passing them onto the relevant person as appropriate
• • Making necessary travel or lunch etc arrangements for the CD and collecting credit card slips and invoices for the finance director

• EA role – wider Chambers administration • Undertaking as required various aspects of liaison or organisation with certain contractors and suppliers, including but not limited to those involved in the refurbishment of the premises, IT or sustainability projects, and generally assisting the CD and other staff with contract administration
• • Diarising, sorting Teams link, collating and circulating agenda and papers for committee and Chambers’ meetings, recording attendance and voting, taking minutes
• • Participating in working group for the establishment and bedding in of the Intranet,
• • Managing CD OneDrive confidential data including ensuring routine secure destruction from databases in accordance with Retention and Disposal policy
• • Administration of members regulatory renewals and obligations to the extent possible and appropriate, including annually checking, or liaising in respect of or arranging for the checking of the practising certificates of all members and practising associates, Practice Insurance (via Bar Mutual and TLO), ICO Registrations, security clearances if appropriate under the AML policy and also the block-booked professional organisation memberships eg Chancery Bar Association, COMBAR, etc
• • Keeping chambers records on compliance for, eg, barrister GDPR, cybersecurity and Equality and Diversity training, diversity data
• • Taking some administrative responsibility for the annual pupillage and mini-pupillage rounds, and working generally on pupillage in conjunction with the Head of People and EDI.
• • Working with the Head of People and EDI on EDI and other ad hoc projects
• • Taking the central staff-side role in the Sustainability committee, with responsibility for the implementation of its decisions
• • • Other miscellaneous duties as the needs of the business may require

Salary & Benefits

• £50,000 base salary (Dep on Exp)
• 2% annual bonus
• Discretionary bonus
• Private Medical Insurance
• 25 days annual leave
• Generous pension scheme
• 1 day per week working from home

Our clients are seeking someone who can commit fully to the position and demonstrate:

• Astuteness and strong gatekeeping ability
• Excellent diary management and organisational skills
• Knowledge of the pupillage cycle (essential to the role)
• Experience with sponsorships and outreach initiatives
• Meticulous committee meeting note-taking
• Strong IT skills, with proficiency in LEX, MS Teams, Outlook, and Excel
• Professional presentation and excellent command of written and spoken English
• Ideally someone with previous experience of working in a Barristers’ Chambers and who understands CPD organisation, the pupillage cycle (essential) and someone who understands the legal industry

*Legals 4 Lawyers will try and respond to all applications for the role within 72hours. However, we experience high volumes of applications and if you have not heard from us within this period of time, unfortunately your application will not have been successful. Thank you and good luck.

*Please also check your spam folder as sometimes our emails end up there.

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