Executive Support Administrator

NHS; Wakefield; On-site; GBP 60,000 - 80,000; Full time

Job summary

A public health trust in Wakefield is seeking an Executive Support Administrator to provide comprehensive administrative support to the Executive Support Office. This role involves managing inboxes, taking minutes, and supporting senior leaders in a busy environment. Candidates should have strong administrative skills and experience with Microsoft Office. The position offers access to NHS benefits including a generous holiday allowance and health services.

Benefits

NHS pension plan

Generous holiday allowance

Employee health and wellbeing services

Onsite nurseries

Childcare vouchers

Qualifications

• Good understanding of administrative roles.
• Ability to use IT systems including Microsoft Outlook.
• Ability to develop and maintain positive working relationships.
• Willingness to gain knowledge and develop professionally.

Responsibilities

• Manage shared inboxes and correspondence from staff and attendees.
• Take minutes during meetings as required.
• Deal with enquiries from both internal and external sources.
• Organize diary management and meetings for the department.
• Assist with the induction of new staff and support recruitment campaigns.

Skills

Administrative skills

Microsoft Office proficiency

Interpersonal skills

Problem-solving

Communication skills

Time management

Education

Maths GCSE Grade 3-9, A-D or equivalent

Job description

We are seeking a motivated and detail-oriented Executive Support Administrator to join the Executive Support Team. This is an excellent opportunity for someone with strong administrative skills who thrives in a busy environment and enjoys supporting senior leaders. The post holder will provide comprehensive administrative support to the Executive Support Office, including managing the administrative processes for Executive-level meetings. This is a key role in supporting the Trusts Executive Team and wider governance functions, helping to ensure meetings, communications, and administrative processes are delivered efficiently and professionally.

Responsibilities

• Take responsibility and ownership of shared inboxes, managing all correspondence from key members and attendees.
• Minute taking as and when required.
• Dealing with enquiries from both internal and external sources, liaising with staff of all levels by a variety of means including face to face, phone calls and emails in a professional and helpful manner, communicating relevant information to stakeholders.
• Use Microsoft Office programmes including Outlook, Word, Excel and Teams; good keyboard skills.
• Able to work on own initiative, prioritising work within defined policies and procedures to set timescales.
• Flexible and adaptable approach to meet various deadlines.
• Responsible for diary management, organising meetings for the department and planning any administrative work as required.
• Support with arranging Executive Away Days, Time Outs and any other off-site activities.
• Demonstrate office systems and department requirements to new starters on request.
• Support the Executive Assistant with the induction of new starters, such as the organisation of ID and electronic equipment.
• Offer administrative support to the Executive Support Officers with high-level Executive Director recruitment campaigns, such as arranging venue, catering and the photocopying of ID information.
• Assist the Executive Support Officers with updating and maintaining the Executive Director On-Call rota.

About us

We are an acute trust caring for over one million people in Wakefield and Kirklees. Our 10,000 staff members work in patients homes, the community, and our three hospitals in Pontefract, Dewsbury, and Pinderfields (Wakefield). Committed to continuous improvement, we prioritise our people and values so we can deliver excellent patient experience. Our team is friendly, passionate and always seeking better ways to work through research and innovation. We support work-life balance and foster a diverse, inclusive environment where everyone belongs. Our staff networks offer safe spaces for honest conversations and to share ideas, thoughts and concerns so we can increase awareness and appreciation of equality, diversity, and inclusion. As a member of the team, you will have access to the NHS pension plan, a generous holiday allowance, employee health and wellbeing services and extensive benefits and support. These include onsite nurseries, childcare vouchers, car lease and home electronics schemes, working carers support, carer-friendly policies, and more. If you value caring, high standards, improvement, and respect, join the MY team to make a difference every day.

Job responsibilities

• Maths GCSE Grade 3-9, A-D or equivalent
• Full understanding of what an administrative role entails
• The ability to use IT systems including Microsoft Outlook
• Able to develop and maintain positive working relationships
• Proven ability to prioritise and work efficiently
• Proven ability to problem solve and work on own initiative
• Good interpersonal skills
• Able to communicate clearly (verbally and written)
• Adaptable and flexible
• Willingness to gain knowledge and develop professionally
• Understands confidentiality requirements
• Able to carry out the duties of the role with reasonable adjustments where required

Qualifications

• Please click 'apply now' to view the full person specification (there is no obligation to submit an application).

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.