Document Controller

Orion Group; Dingwall; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading Civil Engineering Contractor based in Dingwall is seeking an experienced Document Controller to manage project documentation and ensure efficient communication across teams. The successful candidate will have previous experience in document control, strong communication and organizational skills, and familiarity with the construction industry. This permanent role offers a competitive salary, a bonus scheme, and opportunities for professional development within a dynamic team.

Benefits

Competitive salary

Participation in a bonus scheme

Opportunities for professional development

Qualifications

• Previous experience in document control/project administration.
• Familiarity with the construction or civil engineering industry is highly beneficial.
• Able to handle changing priorities and project requirements.

Responsibilities

• Manage and maintain project documentation for successful delivery.
• Set up and maintain the document control system.
• Ensure compliance with company standards.

Skills

Document control/project administration

Strong communication

Organisational skills

Multitasking

Attention to detail

Proficiency in document control software

Tools

SharePoint

Job description

Overview

Our client, a leading Civil Engineering Contractor, is currently recruiting for an experienced Document Controller to join their team on a permanent basis, based in Dingwall.

As a Document Controller, you will play a vital role in managing and maintaining project documentation, ensuring efficient communication and coordination across teams, and supporting the successful delivery of projects.

Responsibilities

• Set up and maintain the document control system to manage project files and ensure version control.
• Distribute and track project documentation, ensuring accuracy and timeliness.
• Coordinate with project managers, engineers, subcontractors, and clients to manage document workflows.
• Ensure all documentation complies with company standards and regulatory requirements.
• Handle sensitive and confidential information with discretion.
• Assist in the preparation and submission of reports, schedules, and project close-out documentation.
• Assist with the control of all documentation for tender and construction status contracts.
• Good understanding of Microsoft Software, use of IT portals for sharing information and generally a good grasp of IT skills
• Working together in Contract teams and communicating well between all parties. Ability to communicate between Client and Sub-contractor opposite parties.
• Good understanding of deadlines and the importance of submitting information in good time. Ability to work in a time constrained environment - we work to deadlines.
• Diligent worker in relation to checking documents and highlighting inconsistencies between versions. Ability to thoroughly check information between versions.
• Due to workload there will be times where involvement in general administration roles may be requested and this may include preparation of documents; photocopying and scanning; collating documents for orders/ contracts; storing of information.
• For tenders - the ability to download information from a number of IT and Client portals and store this information efficiently. Create Document/ Drawing Registers and keep them updated as the tender progresses to a successful completion and handover to the site team. This will involve the collation of information and printing, where required.
• For construction - ability to follow Company/Client Procedure for the control of drawings and documentation.
• This will again involve working on a number of IT portals and live platforms for the downloading and issue of information.
• Keeping a 'Live' drawing folder and updating as required
• Issuing documents and drawings based on Company or Client procedure.
• Receiving information from Clients and downloading and disseminating to relevant parties
• Creating and maintaining live registers for documents/ drawings
• Creating contract communication matrices.

Skills and Experience

• Previous experience in document control/project administration.
• Familiarity with the construction or civil engineering industry is highly beneficial.
• Strong communication, organisational and multitasking skills.
• Attention to detail and a methodical approach to managing documentation.
• Able to handle changing priorities and project requirements.
• Proficiency in document control software (e.g. SharePoint) is advantageous.

Benefits

• A competitive salary (negotiable based on experience).
• Participation in the company-wide bonus scheme.
• Opportunities for professional development within a dynamic and supportive team environment.

Diversity and Inclusion

Our role in supportingdiversityandinclusion

As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment