Document Controller

White Label Recruitment Ltd; Bradford; On-site; GBP 30,000 - 45,000; Full time

Job summary

A recruitment agency for engineering roles is looking for a Document Controller to ensure structured documentation for complex projects. The successful candidate will manage contract documentation, compile O&M manuals, and support client reviews. Essential skills include experience in document control within engineering environments and adeptness with tools like Adobe Acrobat and document management systems. The role offers flexible working arrangements, 25 days holiday, and a pension scheme.

Benefits

25 days holiday + statutory

Company pension scheme

Flexible working hours

Opportunity to earn a flexi day per month

Work from home available after probation

Qualifications

• Highly organised and detail-driven.
• Experience working with technical documentation in structured project environments.

Responsibilities

• Create, control, and issue contract documentation.
• Compile complete O&M manuals including various technical documents.
• Support customer documentation reviews and Factory Acceptance Tests (FATs).
• Maintain document trackers and contract records.

Skills

Document control experience within an engineering, manufacturing, or technical environment

Hands-on experience compiling O&M manuals

Familiarity with document management systems such as Viewpoint, PIMs, EIDA, CEMAR, SharePoint

Strong document control discipline and attention to detail

Confident using Adobe Acrobat / PDF editing software

Tools

Viewpoint

PIMs

EIDA

CEMAR

SharePoint

Adobe Acrobat

Excel

Job description

White Label Recuitment are currently recruiting for an established engineering business is looking to appoint a Document Controller to support the delivery of complex, contract-led projects involving technical and engineered products.

This is a documentation-focused role, where accurate, structured documentation -particularly Operations & Maintenance (O&M) manuals, is a key contractual deliverable and often sits on the critical path to project completion and invoicing.

Key Responsibilities

Document Control (Primary Focus)

• Creation, control, and issue of contract documentation against SDRL / VDR
• Uploading, managing, and issuing documents via customer electronic portals such as: Viewpoint, PIMs, EIDA, CEMAR, SharePoint
• Managing revisions and maintaining fully auditable contract folders
• Issuing approved drawings and documentation to internal teams and ensuring removal of superseded versions

O&M Manuals & Documentation Packs

• Compiling complete Operations & Maintenance (O&M) manuals, including:
  • Front covers, document registers, and indices
  • Drawings, schematics, and layouts
  • Equipment data sheets and certification
  • Test sheets and electrical documentation (where applicable)
  • OEM manuals for equipment and ancillary items
  • Warranty and handover documentation
• Merging, formatting, and editing documentation using Adobe Acrobat / PDF tools
• Cross-checking documentation against contract requirements and technical information

Project & Customer Support

• Supporting customer documentation reviews and Factory Acceptance Tests (FATs)
• Resolving documentation queries following client comments or inspections
• Issuing final documentation packs via secure electronic portals or file transfer methods

Administrative Support

• Maintaining document trackers and contract records
• Limited administrative support where required to assist contract delivery

The Person

You are highly organised, detail-driven, and comfortable working with technical documentation in structured project environments.

Essential experience:

• Document control experience within an engineering, manufacturing, or technical environment
• Hands-on experience compiling O&M manuals
• Familiarity with document management systems such as Viewpoint, PIMs, EIDA, CEMAR, SharePoint
• Strong document control discipline and attention to detail
• Confident using Adobe Acrobat / PDF editing software

Desirable background:

• Experience within construction, oil & gas, HVAC, building services, or similar technical industries
• Exposure to engineered or technical products
• Good working knowledge of Excel

Package & Benefits

Annual salary dependent on experience

25 days holiday + statutory

Company pension scheme

Flexible working hour

Opportunity to earn 1 flexi day per month by accruing 7.5 hours overtime

WFH available after probation (office-based initially)

• Long-term progression opportunities